CRHT Team Administrator

Job overview

The post holder will provide a comprehensive secretarial and administrative support across various disciplines/services within the Trust to enable them to function efficiently and effectively. All duties outlined are appropriate to the grade and the actual duties will be determined by the individual service/team.

Main duties of the job

• Act as a point of reference for incoming telephone calls and queries, taking appropriate action personally, taking detailed messages as required or redirecting as necessary.
• Producing reports and letters in accordance with team/service procedures/guidelines.
• Carry out general administrative and clerical functions including photocopying, filing, archiving as required.
• Effective and safe use of virtual fax following team/service procedures for processing/storage of electronic information.
• Process the client referral system and associated documentation in accordance with local operating procedures and systems.
• Maintain effective and efficient team/service systems and office procedures, including procurement of supplies, stationery requirements, printed stationery and other ad hoc items as required via E-Series.
• Maintain effective diary management as required by Team Leads / Management.
• Process incoming/outgoing post, taking appropriate action as necessary, recording in accordance with operational procedures.
• Maintain an efficient filing and records system, encompassing medical secretarial and health records services as required.
• Collate statistical information, prepare returns, support audit processes and provide project support where appropriate to grade as required by management.
• Take notes or minutes, prepare agenda and action logs to support meetings as required as defined by local or operational procedures.

Detailed job description and main responsibilities

See Job description for details.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.