Contracts Management Officer

Job overview

The post holder will provide specialist administrative and contract management support within the Clinical Engineering and Procurement function of the Humber Health Partnership. The role is responsible for supporting the effective management of medical equipment contracts, ensuring systems and databases are accurately maintained, and that contract processes are delivered efficiently and in line with Trust policies and procurement regulations.

Working closely with Clinical Engineering, Procurement, ICB Procurement, NHS Supply Chain and other internal and external stakeholders, the post holder will support the renewal, monitoring and administration of medical equipment contracts across the organisation. The role requires strong organisational, analytical and communication skills to ensure contract data is accurate, accessible and used effectively to support service delivery and decision-making.

Main duties of the job

• Manage and maintain access to contract and medical equipment management systems, including e-Quip
• Support the administration and coordination of medical equipment contracts across the Trust
• Respond to and resolve contract and procurement-related queries in a timely manner
• Support the renewal and monitoring of medical equipment contracts to ensure continuity of service
• Liaise with internal departments and external suppliers to support contract delivery and issue resolution
• Maintain and update contract management documentation and standard operating guidance
• Extract, analyse and interpret contract and equipment data to support reporting and decision-making
• Produce reports and statistical information using Trust systems and Microsoft applications
• Support the implementation of improvements to contract management processes and systems
• Escalate issues and risks to senior staff where appropriate
• Ensure compliance with Trust policies, procurement regulations and financial procedures
• Support stakeholder engagement and contribute to meetings, user groups and presentations as required
• Provide advice and guidance to colleagues on contract management processes and systems

Detailed job description and main responsibilities

For more detailed information, please read the job description linked below.

As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.

Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.

We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.

Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients.  We welcome applications irrespective of people’s age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

To learn more about The Humber Health Partnership and  discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://join.humberhealthpartnership.nhs.uk/

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“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.