Compliance Manager

Job overview

We are seeking an experienced and proactive CAFM Systems and Compliance Manager to join our Estates and Facilities team. This role plays a vital part in ensuring that our estates, facilities and property services operate safely, effectively and in full compliance with statutory and regulatory requirements.

As a key member of the Estates and Facilities Department, you will be responsible for the effective management and development of the Trust's Computer-Aided Facilities Management (CAFM) system. You will ensure the system remains fully operational, accurate and robust, providing the information and assurance required to demonstrate compliance across Hard FM, Soft FM and Property Services functions.

You will work closely with operational teams to maintain accurate asset records, oversee planned preventative maintenance (PPM) schedules, support compliance reporting, and ensure staff are appropriately trained to fulfil their responsibilities.

This role requires regular travel across Trust sites. The successful candidate must be able to travel independently between locations and undertake site visits as requir

Main duties of the job

• Lead and monitor compliance with planned preventative maintenance (PPM), statutory and mandatory requirements across Estates and Facilities services.
• Develop and maintain comprehensive PPM programmes, ensuring maintenance activities are completed and accurately recorded within CAFM and Trust systems.
• Produce compliance reports and documentation, demonstrating performance against agreed KPIs and service standards.
• Monitor delivery against maintenance schedules and programmes of work, identifying and addressing any areas of non-compliance.
• Work closely with Service Managers to review performance, track actions and drive continuous improvement through regular governance meetings.
• Oversee contractor performance, ensuring services are delivered in line with contractual requirements, compliance standards and Trust expectations.
• Ensure contractors adhere to the Trust's Safe Working Policy, Permit to Work procedures and all relevant health and safety requirements.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.