Job overview
We are seeking a motivated, approachable Personal Assistant to provide high-quality, confidential support to senior colleagues within our Clinical Quality Directorate, helping meetings, communications and priorities run smoothly.
This is a great opportunity for someone with strong diary management, minute-taking and organisational skills to play a key role within the Directorate. Working collaboratively with colleagues across YAS and the wider NHS, you will need to be a confident communicator who can manage competing priorities with discretion and initiative. If you are passionate about supporting services that make a real difference to patients and staff, we would love to hear from you.
Main duties of the job
The role requires provision of a high-level, confidential and comprehensive administration service to key senior members within the Clinical Quality Directorate. Responsibilities include the management of diaries and email inboxes, processing correspondence, arranging visits and making travel arrangements.
The role-holder will need excellent minute-taking skills and outstanding communication and organisational skills, to enable them to coordinate arrangements and manage priorities.
They will be responsible for maintaining records and collating and distributing papers for meetings, as well as taking minutes and coordinating meeting action logs. They will need to be self-motivated and be able to use their own initiative, whilst also being a team player.
Detailed job description and main responsibilities
Please see accompanying full job description and person specification.
Person specification
Skills
Essential
- Able to analyse and interpret detailed information
- Ability to develop good and effective working relationships
Experience
Essential
- 2 years PA / senior administrative work
- Fully conversant with Microsoft Office 365
- Experience of comprehensive electronic diary management
- Experience of transcribing and producing minutes and identifying follow-up actions from them
Qualifications
Essential
- NVQ Business Administration Level 3 or equivalent
- GCSE C+/grade 4+ English or equivalent
- RSA 111 word processing or equivalent qualification/experience
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Applying for this NHS job
This advert is for Clinical Quality Directorate PA with Yorkshire Ambulance Service NHS Trust in YAS HQ, Springhill 2. It is listed as a Band 4 role. The advertised salary is £28,392 - £31,157 Per annum, pro rata. The contract type is Fixed term: 12 months (Proposed end date: 09/08/2027, with potential for extension/permanent recruitment). The application deadline is 13 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (17 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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