Capital Projects Administrator

Job overview

This post will form an essential component of the capital projects team who will deliver UHL's annual capital backlog programme and Our Future Hospitals programme

The post holder's function is to effectively manage the Procure to Pay process and provide an efficient administration service for the UHL Capital Projects and Healthcare Planning Team,  consisting of New Build and Refurbishment projects

Main duties of the job

To process electronic requests for goods and services on the trust ordering system within the appropriate time scales and with adherence to UHL guidelines and controls.

Produce financial reports to support monthly project reporting

To provide a helpdesk facility for use by trust staff/customers and to provide training for users of the efinancials procurement process

Detailed job description and main responsibilities

• This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
• To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
• To process electronic requests for goods and services on the trust ordering system within the appropriate time scales with adherence to UHL guidelines and controls. Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
• To support the Tendering process and manage correspondence with external stakeholders.
• To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries.