Cancer Services MDT Coordinator

Job overview

An opportunity has arisen for a MDT Co-ordinator/MDT Tracker to work within the Multi-Disciplinary Team working together to provide high quality care for patients with cancer to implement and track patients through their cancer pathway.

The Cancer Services Directorate provides comprehensive pathway coordination and tracking function for patients with known and suspected cancer. We are responsible for submissions to Cancer Waiting times, The Cancer Registry, Peer Review and National cancer audits and Datasets. Confidence in operating IT systems is essential

The successful candidate will also be required to provide cover support to the Cancer MDT Coordinators during busy periods within the service, including preparing MDT lists and attending pre-MDT and post-MDT meetings.

Working hour requirements for this will need flexibility but normal working hours are 09.00 to 17.00 Mon-Friday.

Main duties of the job

The successful candidate will manage and track referrals for patients with suspected and confirmed cancer to ensure that local and national cancer pathways and targets are met. Working as part of a team of MDT Coordinators, who are committed to providing a first class service for patients in a fast-paced environment. They will also be a core and valued administrative member of the multi-disciplinary team and therefore be able to communicate effectively and professionally with colleagues from a range of staff groups and hospitals.

As the role is multi-functional and works within tight deadlines, the ideal candidate will be able to work on their own initiative and be both systematic and organised. The role involves using a number of electronic systems and minute-taking so a high standard of IT skills and excellent typing ability is essential.

Detailed job description and main responsibilities

MDT coordination and tracking of the cancer patient tracking list (PTL).

To organise and attend the multidisciplinary team (MDT) meetings.

To prepare appropriate lists of patients to be discussed at each MDT (and distribute throughout the team) from information received from a variety of sources including clinicians, medical notes, electronic patient records and previous MDT lists.

To prepare the MDT decision sheets prior to the MDT meeting with patient demographics, results of investigations and other relevant clinical information.

To ensure that the MDT are fully aware of the progress of each patient in relation to the 31 and 62 day target dates for treatment both via MDT Meetings and individually via Operational Management and Clinical Nurse Specialists to ensure proactive patient journey management.

To liaise with the appropriate Patient Pathway Co-ordinators and other support departments (e.g. other MDT co-ordinators, imaging, histopathology, chemotherapy, palliative care, other Trusts, etc.) for the preparation of the weekly MDT meetings; to ensure that all required information and clinical data (including notes, x-rays, test results etc) are available for discussion in a timely manner.

To ensure that any decisions taken during the MDT meetings on clinical action requiring administrative organisation, such as scans, appointments and surgery dates are booked and confirmed in a timely manner; to follow-up with appropriate departments and clinical nurse specialists to ensure such appointments are made appropriately.

To assist with follow-up actions as required by the MDT (e.g. to contact patient to arrange the next part of their pathway if required).

To ensure that the decisions taken at the meeting are fully documented in the patients notes as a means of tracking and monitoring.

To file the patient’s MDT decision summary and other documents into case notes promptly; to keep a copy of the decision summary for future use and for audit purposes.

To ensure all information relating to the MDT decision is recorded in the Somerset Cancer Register system (either during the MDT meeting or retrospectively); to liaise with clinicians to ensure such information is accurate and timely.

To ensure all appropriate audio/visual equipment is available in MDT or SMDT meetings for recording of the MDT decision on the Somerset Cancer Register system.

To organise the Specialist Multi-Disciplinary Team (SMDT) meetings in the same manner as described above for MDT meetings; to inform clinicians at other Trusts across London Cancer of any changes to the meeting time or venue; to inform Whittington clinicians and other Trusts of any changes to the SMDT format as appropriate.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.