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Job overview
We are looking to appoint an enthusiastic and well‑organised Business Administration Assistant to provide high‑quality administrative support within the Chief Finance and Resources Directorate.
Working closely with the Executive Assistant to the Chief Finance and Resources Officer, the post holder will support the Chief Finance and Resources Officer, Deputy Director of Finance and the wider Finance team, helping to ensure the smooth and efficient running of the Finance Department.
This is a varied and busy role requiring excellent communication skills, strong organisational ability and a flexible, proactive approach. The successful candidate will be able to work independently, manage competing priorities, and maintain confidentiality at all times.
Main duties of the job
You will work closely with the teams:
- Providing efficient and effective administrative and clerical support to the Chief Finance and Resources Directorate in accordance with Trust policies and procedures.
- Support the management of shared finance inboxes, ensuring emails are filtered, filed and responded to in a timely manner.
- Manage diaries and organise meetings for senior leaders when required, including arranging venues, catering and meeting logistics.
- Prepare meeting packs and attend meetings (face‑to‑face and via Microsoft Teams) to take accurate minutes and ensure actions and outputs are circulated appropriately.
- Provide administrative cover and support for the Executive Assistant to the Chief Finance and Resources Officer and the Deputy Director of Finance during periods of annual leave of absence.
- Use the electronic finance system (SBS) to raise purchase orders as required.
- Manage and maintain the Finance FOI tracker, ensuring responses are coordinated and completed within agreed timescales.
- Ensure Trac forms received via shared inboxes are processed promptly to minimise delays.
Detailed job description and main responsibilities
Please refer to the attached job description for the full details on the responsibilities and person specification.
Applying for this NHS job
This advert is for Business Administrator with Kent and Medway NHS and Social Care Partnership Trust in Maidstone, South East, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum. The contract type is 12 months (Fixed term, for 12 months). The application deadline is 06 Jun 2026.
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