Building Safety Manager

Job overview

The building manager will work with Group Head of Safety and will assist the Deputy Director for Safety and EPRR to manage day to day activities across the trust regarding fire safety management, general building safety, security, maintenance, and infrastructure issues within a building.

The post holder will be required to travel across Northamptonshire and manage several locations to co-ordinate fire safety management and general building safety, maintenance and infrastructure issues within a building or buildings.

Main duties of the job

In particular, the post holder will be expected to:

• Be aware of the safety features of the building, and any risks on the premises e.g., high risk materials/substances/processes/equipment, or other issues identified in the building fire risk assessment.
• Co-ordinate the building emergency procedures.
• Liaise with the Trust Fire Safety Officer, Health, and Safety Team, and with other occupants in a multi-occupancy building, to ensure a safe working environment.

Be aware of the activities of building occupants, and of any proposals to make changes to the building (e.g., extensions, alterations, refurbishment, change of use).

Detailed job description and main responsibilities

ain duties and responsibilities

• Ensure that any local procedures are communicated and understood by all staff working in the building
• Ensure that there are arrangements for the control and regular safety inspection of all areas of the building.
• Ensure that adequately trained Fire Marshalls are available for the building and ensure that enough Fire Marshalls are available on a daily basis.
• Ensure staff are aware of local fire procedures, including out hours working environments
• Ensure checks are in place daily to ensure Fire exit routes are always kept clear and free from obstructions
• Ensure Fire Marshalls for all departments on site have been identified and understand their role in the event of a fire alarm activation
• Take the lead in the event of fire alarm activation, coordinate with Fire Marshalls to ensure sweep and search of the building is complete and the building is clear and liaise with the fire brigade (if on site).
• Ensure that adequate numbers of staff within the building are trained in fire prevention/ awareness and firefighting techniques, that enough fire Co-Ordinator’s and Fire Marshalls are appointed, and that emergency drills are undertaken e.g., fire drills.
• Ensure that there are staff available, at all reasonable times, trained in the use of Evacuation chairs (if relevant)
• Ensure Personal Emergency Evacuation Plans (P.E.E.P) are provided for people who cannot get themselves out of a building unaided
• Familiar with the basic functions of the fire alarm panel e.g. silencing and resetting
• Ensure departments located on site have an appropriate local induction of staff which is delivered for new staff or existing members of staff transferring to the building
• Ensure that the Fire and Health and Safety checklists sent out by the Health and Safety department are completed by a competent person, and that actions arising from the checklists and from Fire Risk Assessments undertaken by the Trust Fire Safety Officer are closed out.
• Provide support to Estates by assisting in routine testing of fire alarms, emergency lighting, and other safety equipment. Note: This will vary from building to building, depending on the type of systems installed.
• Maintain the Fire Risk Assessment and accompanying action plan, action identified deficiencies which local management can resolve i.e., blocked fire exits, wedged fire doors from the Fire Risk Assessment.
• Ensure that adequate numbers of First Aiders are appointed within the building and that there is contact information readily available to staff, patients, visitors etc.
• Ensure any first aid resource (held outside designated clinical areas) is maintained and up to date
• Monitor and instruct maintenance staff and contractors on the premises (insofar as their activities might impact upon staff and patients), including checking that they have authorisation to start work, and advising them of any special risks within the premises.
• Ensure that changes to the building or changes of use are notified to, and agreed with, the appropriate competent or professional staff e.g., Trust Fire Safety Officer and Estates.
• Ensure that any security systems (building locking/unlocking procedures, swipe card systems etc) are effective in maintaining an appropriate level of security without compromising the buildings fire safety measures
• Report any breaches of the fire safety arrangements by tenants (where relevant) to Estates for their further investigation.
• Investigate incidents, accidents, and work-related ill health (where related to the building, and report through DATIX.
• Co-ordinate the preparation of risk assessments for building related issues and common areas
• Co-operate with Estates contractor to ensure that all equipment within the building is presented for its yearly PAT testing.
• Co-ordinate the provision of information to Estates Capital Projects team on residual risks from processes carried out in any areas to be refurbished.
• To facilitate a regular ‘Buildings’ meeting comprising all building stakeholders as and when required
• To act as a ‘Green Champion’ for the building, promoting efficient use of energy and utilities e.g. turning lights and equipment off when not in use, monitoring heating / ventilation levels

Please note this is not an exhaustive list of duties and responsibilities of the post. The post holder may be required to undertake other duties as may reasonably be required commensurate with the grade and/or hours of work at the post holders initial place of work or at any other of the Trust’s establishments.

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.