BHSCT HR Team Admin Lead Band 4

Job details

• Branch: Belfast HSCT
• Location: MCKINNEY HOUSE
• Salary: Band 4 (£27,485 - £30,162)
• Contract Type: Permanent
• Opening Date: 21/09/26
• Closes: Tue, 06 October 2026 @ 4:30 PM
• Interview Dates: Anticipated Interview dates- 12th & 13th October 2026.

Notes

We accept online applications only. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week. Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

POST: Team Lead Band 4 (Recruitment)

LOCATION: Recruitment Team, HROD Department, McKinney

House, Musgrave Park Hospital, Belfast

BAND: Band 4

REPORTS TO: Human Resources Officer

RESPONSIBLE TO: HROD Assistant Service Manager

Job Role at a glance

To deliver an efficient, customer focused, high quality Human Resource Service. The postholder will supervise on a day to day basis, a team of Human Resource Assistants who provide a comprehensive transactional service, to all staff and management within the Belfast Health and Social Care Trust. The post holder will ensure process and systems are adhered to and maintained.

What you will be doing

For each of the following, the postholder will;

Manage and coordinate the provision of HR administrative processes, in a timely and consistent manner in accordance with Trust policies, procedures, best practice and current employment legislation.

Provide advice and guidance to managers and staff on a range of policies, terms and conditions and employment legislation.

Be responsible for ensuring all relevant paperwork is completed in respect of each process and to the agreed high standard.

Ensure the full and effective use of electronic HR systems.

Manage the team of HR assistants to develop their skills, knowledge and use of systems.

Supervise and verify pre employment activity in the team.

Supervise and verify requisition processing in the team.

Participate in provision of Recruitment and Selection Training to Trust employees.

Participate in the recruitment of members of the recruitment team.

Work collaboratively with the BSO Shared Service Centre and HSC Pensions Branch, establishing and maintaining good communication and partnership working.

Be responsible for the collection and collation of relevant data to enable monitoring, analysis and reporting of HR information as required by Directorates, the Trust and external organisations.

Be responsible for the maintenance of both electronic and paper-based filing systems. This includes the safe storage, retrieval, retention and disposal.

Assist Senior HR staff in the provision of information and advice to managers in relation to the application of policies and procedures.

Work collaboratively with stakeholders including management, staff, trade unions and the general public.

Assist in the provision of recruitment events, open days and attraction activity as required

Assist HR Recruitment Directorate Leads in the provision of maintaining agreed KPIs

Undertake projects and surveys as agreed to ensure a high quality HR service.

Organise and take minutes at meetings and hearings as appropriate.

Assist in the co-ordination of, development and delivery of training programmes as required.

Service Delivery

Work as part of a team, which forms part of the overall Human Resources and Organisational Development function for the Trust.

Work to agreed timescales and ensure quality standards are maintained at all times.

Assist in the delivery of a high level of service to internal and external applicants/employees.

Assist in identifying areas for service improvement to continuously develop new ways of meeting service users expectations.

Participate as required in regular meetings within the HR OD Directorate.

Participate as required in regular meetings with BSO RSS

Provide cover across the HR service as and when required and to be flexible in approach to meet changing demands on the service. This may include, after appropriate consultation, the need to make changes to your team, location, duties and/ or responsibilities.

People Management and Development

Participate in the selection and recruitment of staff as required.

Conduct Staff Develop Review/ KSF reviews and performance reviews for staff.

Plan, allocate and evaluate the work of staff within the authority delegated.

Assist in the management of absence, disciplinary, capability and grievance issues as appropriate.

Manage a team of HR assistants to develop their skills, knowledge and use of systems.

Coordinate all pre-employment activities within the team.

Coordinate all requisition processing and quality assurance activities within the team.

Coordinate all customer communications, ensuring a consistently high standard of customer service.

Coordinate and oversee the recording and management of complaints, appeals, and recruitment-related escalations.

Trust Responsibilities

To promote the corporate values and culture of the organisation through development and implementation of relevant policies, procedures and appropriate personal behaviour.

To participate as required in the selection and appointment of staff reporting to them in accordance with procedures laid down by the Trust.

To promote the Trust’s policies on Equality of Opportunity and the promotion of good relations, through his/her actions and to ensure that these policies are adhered to by staff whom they have responsibility.

To contribute to the Trust overall corporate and integrated governance processes to ensure its compliance with HSC values and codes of conduct, operations and accountability.

In addition to the duties of your post there are additional duties that all employees of the Belfast Trust are expected to carry out. A summary of these can be found here.

This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust.

PERSONNEL SPECIFICATION

JOB TITLE / BAND: Team Lead Band 4 (Recruitment)

DEPT / DIRECTORATE: Human Resources & Organisational Development

What you need to succeed

ESSENTIAL CRITERIA

The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage.

You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The

stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Method of

Assessment

Experience Qualifications Registration

HNC / HND or *equivalent higher level qualification in a relevant** business or administration subject AND 1 years’ experience working in a Human Resources or administration role

OR

4 GCSEs at grade A-C / 9-4 including English or English Language (excluding English Literature) or *equivalent / higher qualification AND 2 years’ experience working in a Human Resources or administration role

3 years’ experience in a Human Resources or administration role

Shortlisting by Application Form

&

Interview

Knowledge Skills & Abilities

Knowledge of current Human Resources Policies and Procedures and relevant employment and equality legislation.

Effective communication skills to meet the needs of the post in full.

Ability to plan, allocate and evaluate work for staff and self.

Ability to work with a range of stakeholders.

Ability to plan ahead and work to deadlines, including prioritisation of own workload and that of others.

Ability to work as part of a team whilst using own initiative and be flexible in approach to work.

Ability to work to tight timescales whilst meeting targets.

Ability to lead and supervise a team

Ability to use data to track own and teams progress

Ability to use IT systems for effective service delivery

Point 1 will be assessed during Shortlisting; Points 2- 11 will be assessed at interview

* ‘Equivalent’ will be defined by the hiring manager

** ‘Relevant’ will be defined by the hiring manager

DESIRABLE CRITERIA

Desirable criteria will ONLY be used where it is necessary to introduce additional job-related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these. Failure to do so may result in you not

being shortlisted.

Experience

6 months’ experience in a recruitment role.

And

Notes to applicants when completing your application form and demonstrating how you meet the criteria:

You must clearly demonstrate on your application form under each question how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out based on the essential criteria set out in the specification, using the information provided by you on your application form.

Please note the Trust reserves the right to use any desirable criteria outlined in the specification to better manage application numbers at shortlisting.

Notes to applicants regarding the pre-employment stage of the recruitment process

If successful you will be required to prove your Right to Work (RTW) in the United Kingdom via a Home Office certified Identity Service Provider (IDSP).

Depending on the role, it may be necessary to carry out an enhanced Access NI disclosure check

Qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

Applicants are responsible for ensuring that all information contained within their application is accurate, complete and reflects their own knowledge, skills, qualifications, experience and achievements. Applicants will be subject to verification checks throughout the recruitment process. Where information is found to be inaccurate, misleading, unverifiable, or does not genuinely reflect the applicant's own experience and abilities, the application may be rejected, or any offer of employment withdrawn.

Belfast Health and Social Care Trust is an equal opportunities employer.