BHSCT Data Validation Officer/MDT Co-ordinator Band 4

Job details

• Branch: Belfast HSCT
• Location: TOWER BLOCK
• Salary: Band 4 (£27,485 - £30,162)
• Contract Type: Permanent
• Opening Date: 01/10/26
• Closes: Thu, 15 October 2026 @ 4:30 PM
• Interview Dates: To be confirmed

Notes

We accept online applications only. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

POST: Data Validation Officer/MDT Co-ordinator

LOCATION: BCH

GRADE: Band 4

REPORTS TO: Administrative & Service Support Manager Specialist Medicine

RESPONSIBLE TO: Assistant Service Manager Specialist Medicine

JOB SUMMARY / MAIN PURPOSE

The post holder will play a key role in the production and validation of information to support Specialist Medicine business objectives. They will undertake processes to ensure the completeness and validity of transplant datasets held within Encompass and transfer of this information to NHSBT ODT database. The post holder will collect, validate, record, analyse and report transplant information as requested in order to meet national, regional, and local reporting requirements.

The post holder will be responsible for the co-ordination and organisation of Multidisciplinary Team (MDT) meetings. They will attend meetings obtaining and recording relevant information to facilitate the timely provision of care for patients.

The post holder will be required to be flexible with regards to the duties and demands. They will participate in audit collection and production of audit reports.

Main Duties / Responsibilities

DATA OFFICER

Produce and validate activity and performance reports for Nephrology and Transplant Services. Taking corrective action and escalation if found to be inaccurate.

Manage, monitor and validate Encompass workqueues, ensuring timely resolution of data quality issues.

Validate patient demographics, diagnoses, transplant pathways and waiting list information.

Input, maintain and validate patient information for submission to the UK Renal Registry.

Complete and submit NHS Blood and Transplant (NHSBT) regional transplant returns within agreed timescales.

Reconcile data across Encompass, NHSBT and Renal Registry systems and investigate discrepancies.

Retrieve and analyse clinical information data from Encompass.

Produce data quality reports and support service performance monitoring.

Provide accurate and timely information to service managers and clinical teams.

Participate in audits and preparation of audit reports.

Provide support and training relating to data quality and Epic workqueues.

Assist in the production of activity information reports both standard and ad-hoc, required to support the Specialist medicine team.

Produce lists from Encompass of patients whose details require validating e.g. diagnosis, duplicate pathways, and organise work to ensure that data is updated according to agreed deadlines.

Assist in the delivery of a high-quality information service to support the business needs of services groups and performance management.

Participate in developing information reports to ensure data quality within the Trust’s information systems.

Provide accurate and timely data to the Assistant Service Manager (Nephrology & Transplant Services) Specialist Medicine.

General Responsibilities

Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:

At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.

Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.

Comply with the Trust’s Smoke Free Policy.

Perform their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.

Adhere to Equality and Good Relations duties throughout the course of their employment.

Ensure the ongoing confidence of the public in-service provision.

Maintain high standards of personal accountability.

Comply with the HPSS Code of Conduct.

Records Management

All employees of Belfast Health & Social Care Trust are legally responsible for all records held, created, or used as part of their business within the Belfast Health and Social Care Trust, including patient/client, corporate and administrative records whether paper based or electronic and including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004 and Data Protection Act 1998. Employees are required to be conversant with the Belfast Health and Social Care Trust policy and procedure on records management and to seek advice if in doubt.

Environmental Cleaning Strategy

The Trusts Environmental Cleaning Strategy recognizes the key principle that “Cleanliness matters is everyone’s responsibility, not just the cleaners” Whilst there are staff employed who are responsible for cleaning services, all Trust staff have a responsibility to ensure a clean, comfortable, safe environment for patients, clients, residents, visitors, staff and members of the general public.

Infection Prevention and Control

The Belfast Trust is committed to reducing Healthcare associated infections (HCAIs) and all staff have a part to play in making this happen. Staff must comply with all policies in relation to Infection Prevention and Control and with ongoing reduction strategies. Standard Infection Prevention and Control Precautions must be used at all times to ensure the safety of patients and staff.

This includes: -

Cleaning hands either with soap and water or a hand sanitiser at the appropriate times (WHO ‘5 moments’).

Using the correct ‘7 step’ hand hygiene technique.

Being ‘bare below the elbows’ when in a clinical environment.

Following Trust policies and the Regional Infection Control Manual (found on intranet).

Wearing the correct Personal Protective Equipment (PPE).

Ensuring correct handling and disposal of waste (including sharps) and laundry.

Ensuring all medical devices (equipment) are decontaminated appropriately ie. cleaned, disinfected and/or sterilised.

Ensuring compliance with High Impact Interventions.

Values

The Belfast Trust aims to recruit staff not only with the right skills but also with the right values to ensure the delivery of excellent patient care and experience. Staff will be expected to be committed to provide safe, effective, compassionate and person-centred care by:-

Treating Everyone with Dignity and Respect

Displaying Openness and Trust

Being Accountable

Being Leading Edge

Maximising Learning and Development

By embedding the above values, we will make a significant contribution to the delivery of the Trust’s Vision.

Personal Public Involvement

Staff members are expected to involve patients, clients, carers, and the wider community where relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

Clause: This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust.

JOB SPECIFICATION

POST: Data Validation Officer– Nephrology & Transplant Services (Specialist Medicine)

ESSENTIAL CRITERIA

The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage.

You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Ideally no more than 6-8 criteria in this section

Method of Assessment

Experience

Qualifications

Registration

4 GCSEs Grade C or above, to include English (excluding English Literature) and Mathematics or equivalent qualifications and 2 years’ administrative experience

OR

HNC/HND or equivalent / higher qualification preferable in an administrative related field and 1 years’ experience in a clerical /administrative role

Three years’ administrative experience at Band 3

*1 year of Band 3 Agenda for Change or equivalent pay-band

Shortlisting by Application Form

Other (e.g. Knowledge, Skills, Abilities, Driving etc.)

Demonstrable high level of IT literacy, including the use of Microsoft Office including Word, Excel and PowerPoint.

Ability to work as part of a team.

Input of patient data following accurate data policy.

Ability to work on own initiative and plan, prioritise and organise work to ensure targets and deadlines are met.

Excellent communication skills, both written and oral and interpersonal skills, as this post required liaison with a wide range of groups both internal and external to the Trust.

Ability to demonstrate discretion and confidentiality in all matters relating to this post.

Strong medical terminology.

Desirable criteria will ONLY be used where it is necessary to introduce additional job-related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these. Failure to do so may result in you not being shortlisted.

Validation of waiting lists/ work queue experience.

Knowledge

Experience of collecting data and running reports.

Interview

NOTE

Where educational/professional qualifications form part of the criteria you will be required, if shortlisted for interview, to produce original certificates and one photocopy of same issued by the appropriate authority. Only those certificates relevant to the shortlisting criteria should be produced. If educational certificates are not available an original letter and photocopy of same detailing examination results from your school or college will be accepted as an alternative.

If successful you will be required to produce documentary evidence that you are legally entitled to live and work in the United Kingdom. This documentation can be a P45, Payslip, National Insurance Card or a Birth Certificate confirming birth in the United Kingdom or the Republic of Ireland. Failure to produce evidence will result in a non-appointment.

Where a post involves working in regulated activity with vulnerable groups, post holders will be required to register with the Independent Safeguarding Authority.

HSC Values

Whilst employees will be expected to portray all the values, particular attention is drawn to the following values for this role