Job overview
Applicants must be conversant with the Microsoft Office suite, have RSA III or equivalent typing qualification and have excellent written and oral communication skills. The role includes organisation of office systems including maintaining correspondence logs, electronic diaries and bring forward systems, and ensuring deadlines are met and papers available as required.
Main duties of the job
- To provide Personal Assistant support to two Heads of Service, this includes opening, recording, and distribution of post daily email; producing quality documents (letters, reports etc) and despatching appropriately; responding efficiently and effectively to telephone enquiries.
- The post holder will be required to make decisions within delegated authority, on behalf of the Associate Director and the Clinical Director.
- Provide a senior secretarial service to meetings including booking rooms, arranging refreshments, preparation, and distribution of papers and agendas, producing OHP/electronic presentations documents, taking appropriate minutes as necessary and co-ordinating of follow up action.
- Undertake, coordinate, and monitor administrative tasks as required by the Administrative Manager to include development and maintenance of relevant databases, compilation of ad hoc and regular reports.
- The post holder will be expected to work under own initiative, prioritising workload in line with the objectives of the Heads of Service and Senior Management Team.
- To deal promptly with complex internal and external issues including enquiries and complaints as appropriate, using initiative to both identify the elements of the matter and problem solve.
- Oversee co-ordinating and finalising the 3-monthly on-call rota for the Secure Care senior medical staff.
- To undertake adhoc project work on behalf of the Head of Service / Business Support Manager.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)