Band 4 Senior Management Administrator and PA

Job overview

We are looking for an experienced administrator to join the Temporary Staffing Team within the Corporate Division on a substantive basis.  Providing a robust PA service to members of the Senior Management Team, strong administrative experience and IT skills are essential, as is the ability to work autonomously and manage conflicting priorities.  NHS experience is preferred but not essential, more important is a ‘can do’ attitude and high standard of professionalism as this role is directly supporting the management team in striving to ensure our teams and services are a ‘Great Place to Work’ and provide Safe High-Quality Care to patients.

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

The role requires the individual to be able to work agile.  Informal discussions about the role are welcome and encouraged.  Please contact David Szeto-Clarke (Operational Manager) on [email protected] or 07808204632 or Sue Hall-Wallace (Head of Temporary Staffing on [email protected] or 07718575732.

Main duties of the job

This role requires a high level administration ability working to strict deadlines and a high standard of confidentiality and discretion. The post holder is also required to work effectively with all members of the team to support the effective running of the department. To provide administration support to delegated members of the Temporary Staffing Management Team as identified.

To manage Microsoft Outlook diaries, ensuring commitments are recorded accurately and timely and any resources required are booked. This includes organising meetings, both internally and externally along with any room bookings or travel requirements.

Take responsibility for printing, collating and distributing meeting papers, drafting agendas, preparing meeting papers, attending meetings and taking formal minutes or action notes using Microsoft Word, Excel and PowerPoint.

Provide administrative support and take formal minutes at panel meetings. Produce a high standard of correspondence; letters, reports and set up other documents as needed.

Update the HR systems (ESR) by recording leave/sickness and training in a timely way and ensure the system is up to date at all times.  Progress and chase actions as required. Organise events, internally or externally, including organising any catering requirements as needed.

Detailed job description and main responsibilities

As part of the Temporary Staffing Service, provide efficient business focussed administration and support to the Compliance function of the Temporary Staffing Service on a day to day basis, contributing to the efficient and effective running of all compliance-related functions within the Department. To establish and maintain compliance for all bank workers in relation to training, right to work, criminal records checks, professional registrations and any other statutory or mandatory compliance.