Band 3 Team Administrator

Job overview

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested

Birmingham Community Healthcare NHS Foundation Trust Immunisation Team  is responsible for the delivery of the national school based vaccination programme which includes Influenza, HPV, and  Teenage booster along with opportunistic offer of MMR vaccinations. We deliver this service across Birmingham and Solihull .

The service also delivers the neonatal Hepatitis B vaccination programme.

We are looking for enthusiastic and self-motivated Band 3 Immunisation Team Administrator to join our team. The successful candidates will be a primary point of contact for liaison within the clinical team, giving information and guidance to patients, carers, relatives and staff, appropriate to the role.

They will work closely with neonatal services, supporting the  management of  referrals for the neonatal hepatitis B vaccination programme. They will be required to work on their own initiative and organise their own workload without direct supervision on a daily basis to ensure deadlines.

The successful candidate will work closely with the Senior Administrator  undertaking a comprehensive range of administrative duties, being responsible for the maintenance and updating of efficient filing systems.

Main duties of the job

To provide a comprehensive administrative support to the School age immunisation team including preparing letters, minutes of meetings and other documentation. Implement and maintain central filing systems for patient records, patient information.

Undertake office duties such as photocopying and replenishing information as required . Answer non-clinical queries from clients and their relatives seeking advice.

To undertake Data Management, checking and validating data, ensuring accurate records.

To record child immunisations onto a Healthcare Management Information System.

Liaise with partners to promote immunisation uptake across the area including booking of immunisation sessions/clinics.

Detailed job description and main responsibilities

For further details on the main responsibilities, please see the attached job description and person specification.