Band 3 Stock Controller

Job overview

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

The Clinical Stock Controller role is an exciting and new opportunity within the Children's Community Nursing Team.  The Clinical Stock Controller will work alongside our experienced clinical team and support them with managing stock control for children and young people that are known to our Children’s Community Nursing teams.

The post holder will be responsible for ordering stock from the NHS procurement system and liaising with families to ensure clinical supplies are available when they are required.

The post holder will take responsibility for rotating stock within the clinical environment and ensuring there is adequate stock available to the nursing teams.

In addition, the post holder will ensure that patient and staff equipment is maintained and serviced according to servicing agreements.

If you have relevant experience of using ordering systems and stock management and are passionate about supporting children and young people in the community, this is the perfect opportunity for you.

We are looking for a dynamic, enthusiastic person that is able to use initiative and work without supervision

Main duties of the job

You will work alongside our experienced clinical team and support them with managing stock control for children and young people that are known to our Children’s Community Nursing teams.

You will be ordering stock from the NHS procurement system and liaising with families to ensure clinical supplies are available when they are required.

You will take responsibility for rotating stock within the clinical environment and ensuring there is adequate stock available to the nursing teams.

You will ensure that patient and staff equipment is maintained and serviced according to servicing agreements.

Detailed job description and main responsibilities

• Monitor stock levels within your area of responsibility and liaise with clinical staff to ensure stock levels are maintained ensuring a seamless support role for clinical team.  You will hold responsibility for the ordering of clinical and non clinical supplies, including medical devices.

• Ordering of stock and non stock items through the Trust designated ordering system ELFS.  Follow up to ensure the prompt authorisation of all orders within 24 hours, escalating any concerns or delay to senior staff.  Monitoring of invoice management through PIM.

• Monitor and adjust delivery times in line with patient need in the most cost effective way.

• Receipt orders confirming correct stock has been received, arrange prompt returns should incorrect items have been delivered.  To store orders received in a timely manner.

• Ensure stock rotation and alert staff to short dated items. Organise store room, maintaining health and safety and ensuring stock is easily identifiable and accessible.

• To ensure that storage areas are kept clean and tidy and that damp dusting and discarding of rubbish are carried out.

• Escalate any issues with stock supply to the relevant clinician and support with obtaining alternatives.

• To ensure security of storage boxes and containers and their return to NHS Supplies and companies direct.

• To ensure that all expired or damaged stock is disposed of in line with Trust policies and procedures.

• Escalate issues with stock levels and supply issues in a timely manner and work with UHB Procurement/manufacturers to resolve issues.  To incident report any concerns.

• To be part of the team responsible for undertaking and organising an annual audit of stock.

• To access individual and relevant NHS email accounts in a proactive and timely manner to avoid any delay with the ordering process.

• To comply with governance and actions on Safety Alerts and Field Safety Notice on material stocks and supplies.

• To work with the designated clinical practitioner and Medical Device Quality and Safety team to ensure the equipment database through DATIX is updated.  Arranging of servicing and repair of equipment including that held by the families and the clinical team.

• To work with the Trust Estates team in relation to servicing, commissioning and repair of all equipment for patients and staff.

For more information, please refer to the attached job description and person specification.

We welcome you to contact us prior to interview to discuss this post further and to arrange a suitable time to come along for an informal visit and meet the team.

Please contact Rebecca Carless, Team Leader 0121 245 5775 or [email protected]