Band 3 - Staff Partnerships Administrator

Job summary

Being Connected means making sure our people have a voice and that we work together to make UHB a better place. Staff partnership brings colleagues, trade union representatives and Trust managers together to listen, share perspectives and address the issues that matter. It's an important part of building trust, strengthening working relationships and helping colleagues feel heard, supported and valued

The Partnerships team supports working relationships between the Trust and Staff Side, which brings together 14 recognised trade unions under the Trust's Partnership Agreement. Staff Side represents colleagues and raises their concerns with Trust managers. You will provide the reliable day-to-day administration that helps meetings run smoothly, information remain accurate and agreed actions move forward.

This opportunity offers a practical route into people-related services as part of our Staff Partnerships team. Based at Regents Court and supporting services Trust-wide, you will help the team provide an organised, responsive and professional service to colleagues, managers and staff-side partners across UHB

For someone interested in developing a career in HR, employee relations or people services, the post offers valuable exposure to partnership working and the arrangements that support staff engagement and consultation. It provides a strong foundation for broader administrative or corporate roles, where organisation, confidentiality, communication and sound judgement are highly valued

Main duties of the job

You will help keep the work of the Staff Partnerships team organised and on track. This will include managing shared inboxes and diaries, arranging meetings, preparing agendas and papers, taking accurate minutes and transcribing and circulating them promptly, maintaining action logs and records, and responding to telephone and email enquiries. You will be managed by the People Partner Lead, who is the established link between Staff side and trust management.

You will support the coordination of partnership meetings, engagement activity and related events, ensuring that colleagues have the right information at the right time. You will also update Trust systems and trackers, format correspondence and reports, process routine documentation, maintain confidential electronic records, and help monitor deadlines and follow-up actions.

As the team supports activity across the Trust, you will build relationships with colleagues in different services and become a point of contact who understands what needs to happen next

A genuine desire to help and support colleagues is important, together with the ability to respond sensitively and with empathy when staff concerns or difficult situations arise. You should be comfortable using MS Office, handling sensitive information with discretion and communicating professionally with a wide range of people. You do not need to know everything about staff partnership working from day one, but you will need curiosity, attention to detail and a willingness to learn

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Details

• Date posted: 06 October 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Part-time, Flexible working
• Reference number: 304-1104079
• Job locations: Trustwide, Mindelsohn Way, Birmingham, West Midlands, B15 2TH, United Kingdom

Job responsibilities

Please Note:: For more information about this exciting opportunity please see attached Job Description