Band 3 Administrator/Co-ordinator - Clinical Personal Assistant
University Hospitals Birmingham NHS Foundation Trust
Job summary
An exciting opportunity has arisen for a Ward Administrator to join our friendly team on Ward 8 BHH. The successful candidate will provide comprehensive administrative support to the Ward Manager and the Team, ensuring the smooth and efficient operation of management supportive activities and nursing team. This post has been developed to provide a confidential, comprehensive, and proactive administrative and coordination support service within a clinical setting. The post holder will provide secretarial and administrative support to the Ward Managers and deputies, acting as personal assistant, being first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.
The Ward Administrator will work co-operatively with colleagues, as part of the team and perform additional duties as and when directed by the Senior Sister / Charge Nurse, to enable the ward nursing staff to undertake direct patient care. Work cooperatively as part of the multi-disciplinary team supporting colleagues in work associated with patient care.
This post is for 18.75 hours per week.
Main duties of the job
Overview of Responsibilities:
*Ensure the Senior Sister / Charge Nurse and deputies receive secretarial and administrative support by acting as a personal assistant.
*To manage the administration and coordination of annual leave, staff attendance records and updating of personal files.
*Coordinate and arrange all study and mandatory training requirements for ward staff.
*Liaise with Senior Sister / Charge Nurse regarding HR and staffing issues.
*Request bank and agency cover as directed by the Senior Sister / Charge Nurse
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
- Date posted: 05 June 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year
- Contract: Permanent
- Working pattern: Part-time, Flexible working
- Reference number: 304-9017071
- Job locations: Heartlands Hospital, Bordesley Green E, Birmingham, West Midlands, B9 5SS, United Kingdom
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
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This advert is for Band 3 Administrator/Co-ordinator - Clinical Personal Assistant with University Hospitals Birmingham NHS Foundation Trust in Birmingham, Midlands, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 to £27,476 a year. The contract type is Permanent. The application deadline is 07 Jun 2026.
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