Associate Undergraduate Sub-Dean (3 year post renewable for further 3 years)

Job details

• Branch: Northern HSC Trust Area
• Location: Northern Trust Area
• Salary: (See job details)
• Contract Type: Temporary
• Opening Date: 30/09/26
• Closes: Fri, 23 October 2026 @ 4:00 PM
• Interview Dates: To be confirmed

Notes

*Please note* This post is open to Northern Health and Social Care Trust employees only. A letter of support confirming inclusion of this role in your job plan must be signed / submitted by your Clinical Lead or Divisional Medical Director directly to Medicalandseniorresourcing@northerntrust.hscni.net at the time of application. Applications that do not include the required letter of approval prior to interview will not be considered, and the candidate will be excluded from the interview process. A waiting list may be compiled for similar fixed term / temporary, full / part time posts which may arise within the next 6 months.

Job Description

Associate Undergraduate Sub-Dean

The Northern Health and Social Care Trust (NHSCT) is responsible for the delivery of safe and effective health and social care (HSC) services to the population of the Northern Trust area in Northern Ireland.

We provide compassionate care with our community in our community. In order to do this we require the commitment of a highly skilled and professional workforce that meets the need of the service.

The diagram below outlines our values and our objectives which support the delivery of compassionate care within our community.

The below diagram details the values and associated behaviours that we expect staff working within Health and Social Care (HSC) to display at all times;

HSC Value

What does this mean?

What does this look like in practice? - Behaviours

Working Together

We work together for the best outcome for people we care for and support. We work across Health and Social Care and with other external organisations and agencies, recognising that leadership is the responsibility of all.

I work with others and value everyone’s contribution

I treat people with respect and dignity

I work as part of a team looking for opportunities to support and help people in both my own and other teams

I actively engage people on issues that affect them

I look for feedback and examples of good practice, aiming to improve where possible

Compassion

We are sensitive, caring, respectful and understanding towards those we care for and support and our colleagues. We listen carefully to others to better understand and take action to help them and ourselves.

I am sensitive to the different needs and feelings of others and treat people with kindness

I learn from others by listening carefully to them

I look after my own health and well-being so that I can care for and support others

Excellence

We commit to being the best we can be in our work, aiming to improve and develop services to achieve positive changes. We deliver safe, high-quality, compassionate care and support.

I put the people I care for and support at the centre of all I do to make a difference

I take responsibility for my decisions and actions

I commit to best practice and sharing learning, while continually learning and developing

I try to improve by asking ‘could we do this better?’

Openness & Honesty

We are open and honest with each other and act with integrity and candour.

I am open and honest in order to develop trusting relationships

I ask someone for help when needed

I speak up if I have concerns

I challenge inappropriate or unacceptable behaviour and practice

JOB DESCRIPTION

JOB TITLE: Associate Undergraduate Sub-Dean

DIRECTORATE/ DIVISION: Medicine & Governance

LOCATION: Determined according to clinical role

PA Allocation: 2PA’s (3 year post renewable for further 3 years)

REPORTS TO: Medical Director / Director of the Centre for Medical Education (QUB/UU)

ACCOUNTABLE TO: Chief Executive / Dean of Medical School (QUB/UU)

FLEXIBLE WORKING

PROVISIONS AVAILABLE

All employees have the opportunity to request Flexible Working from the first day of their employment, regardless of their role, band or service they work in.

Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance

BACKGROUND

Sub‑Deaneries were established in 2010 to enhance links between Trusts and Medical Schools. Their purpose is to:

• Ensure Trusts and Universities together deliver appropriate educational opportunities during clinical attachments, maintaining patient respect and safety.
• Ensure appropriate assessment of student competence.
• Ensure suitable facilities and resources are provided.
• Provide a structure enabling NHS consultants to engage meaningfully in training future doctors.
• Recognise consultant contributions to undergraduate teaching.
• Increase transparency in the use of SUMDE funding.

JOB SUMMARY

The Associate Undergraduate Sub‑Dean supports delivery of the undergraduate clinical education programme across the Trust. This post is additional to the two existing Co Sub‑Deans, who you will work collaboratively with. While retaining all core Sub‑Deanery responsibilities, the postholder will hold lead responsibility for:

• Educational Appraisal Processes
• Consultant & Educator Communication and Engagement
• Oversight and management of the Teaching Fellow Programme

Development of Simulation Strategy in partnership with Simulation Leads and Universities

The postholder will provide cross‑cover for the existing Sub‑Deanery functions and will work closely with academic, administrative and clinical leaders to ensure smooth delivery of all undergraduate medical placements.

KEY RESULT AREAS / MAIN RESPONSIBILITIES

1. EDUCATIONAL APPRAISALS LEAD (NEW RESPONSIBILITY)

• Lead the annual appraisal cycle for all clinical teachers.
• Ensure appraisals reflect GMC guidance and QUB/UU expectations.
• Maintain and develop teaching quality indicators (engagement, reliability, professionalism, feedback trends).
• Provide teaching performance summaries to the Medical Director’s office for job planning and consultant appraisal.
• Support educators needing development and escalate concerns where necessary.

2. EDUCATOR COMMUNICATION & ENGAGEMENT LEAD (NEW RESPONSIBILITY)

• Lead communication pathways with all UG educators across the Trust.
• Produce faculty updates, newsletters, briefing papers and guidance.
• Improve consultant engagement through direct outreach and support.
• Organise educator development sessions, faculty days and CPD events.
• Promote consistent teaching delivery across departments.

Develop strategies to enhance SIM based learning and partnership with other stakeholders i.e. NIMDTA/Universities

3. TEACHING FELLOW PROGRAMME LEAD (NEW RESPONSIBILITY)

• Provide operational management of teaching fellows.
• Oversee induction, supervision, appraisal and workload planning.
• Ensure fellows have clear objectives and appropriate development opportunities.
• Support recruitment processes and planning for future staffing.

CORE SUB‑DEANERY RESPONSIBILITIES

• Organisation and delivery of clinical attachments.
• Liaison with QUB, UU and DoH colleagues.
• Maintaining UU/QUB placements and maximising shared learning opportunities.
• Appointment and support of module leads.
• Coordination of facilities and teaching resources.
• Ensuring consultant‑led teaching.
• Governance framework development for UG teaching.
• Providing information to support job planning and appraisal.
• Ensuring student welfare, safeguarding, health and safety.
• Advising on curricular matters.
• Communicating QA information and addressing feedback.
• Participation in audits and inspections.
• Ensuring appropriate information governance.
• Student satisfaction.
• Effective delivery of QUB/UU programmes.
• Cohesive implementation of the UG programme.
• High‑quality clinical engagement for students.
• Enhanced feedback for students and teachers.
• High consultant engagement.

GENERAL MANAGEMENT RESPONSIBILITIES

Ensure the appropriate governance and risk management arrangements are in place for the services you are responsible for and take appropriate action to identify and manage risk and to maintain safety of users, staff and others in accordance with relevant regulations, policies and procedures;

It is essential to ensure that the highest standards of infection prevention and control are maintained to ensure patient and client safety and maintain confidence in the Trust. As a Manager, you must ensure that you implement all instructions/ policy in this area and that all staff are made aware of and fully comply with these;

Where the post-holder has responsibility for managing a budget, ensure that services are managed and developed both in accordance with agreed and funded priorities as set out on a yearly basis and in accordance with Standing Financial Instructions, particularly ensuring your compliance with payroll documentation procedures and timescales;

Ensure the necessary arrangements are in place in regard to the ‘Knowledge and Skills Framework’ outlines, where this applies, for the posts for which you have management responsibility and ensure that each member of staff has an annual development and performance review, a personal development plan and that arrangements are in place to ensure that staff have maximum opportunity to progress through gateways in their pay bands and to contribute effectively towards our objectives;

Promote a culture of continuous service improvement amongst your staff, encouraging their participation and that of service users in reviewing and modernising current services and in service development;

Make sure you are trained and competent in the relevant policies and procedures which apply to the management of staff and other resources and abide by these policies; seeking advice as necessary from senior management or specialist staff as necessary;

Communicate effectively with staff and maintain productive working relationships amongst your staff and with others;

Delegate appropriate responsibility and authority to staff in order to ensure optimum and effective service delivery and decision-making, whilst retaining overall accountability and responsibility for outcomes;

Promote a culture of learning and development and facilitate arrangements for and participate in training and development of staff as agreed for the performance of their duties. Where training is in accordance with relevant standards make sure you have the relevant competences in order to carry out this responsibility;

Promote equality of opportunity for all by personal action, both in the management of your staff and in the provision of care to service users in accordance with the Trust’s Equality of Opportunity Policy and Equality Scheme;

Take responsibility for ensuring appropriate standards of environmental cleanliness and for encouraging staff to maintain standards in their work area. Have an awareness of environmental issues and take appropriate action, for example to ensure the efficient use of energy and other resources, recycling etc.;

Make sure that staff are aware of Trust policies regarding the General Data Protection Regulations (GDPR) and the Data Protection Act 2018, the Freedom of Information Act 2000, the Environmental Information Regulations 2004 and Records Management and that they must not disclose, withhold, retain or dispose of any information unless legally authorised.

GENERAL RESPONSIBILITIES

Employees of the Trust will be required to promote and support the mission and vision of the service for which they are responsible and:-

At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner

At all times demonstrate practice the HSC values of Working Together, Excellence, Openness & Honesty and Compassion

Carry out their duties and responsibilities in a manner which assures patient and client safety

Comply with all instructions in regard to Infection Prevention and Control

Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them

Comply with the Trust’s Smoke Free Policy

Carry out their duties and responsibilities in compliance with health and safety policy and statutory regulations

Adhere to equal opportunities policy throughout the course of their employment

Ensure the ongoing confidence of the public in service provision

Adhere to the Code of Conduct for HSC Employees which aims to guide staff, managers and employers in the work that they do and the decisions and choices they have to make. Professional staff are expected to follow the code of conduct for their own professions as well as this code.

RECORDS MANAGEMENT

All employees of the Northern Health & Social Care Trust are legally responsible for all records held, created or used as part of their business within the Northern Health and Social Care Trust, including patient/client, corporate and administrative records whether paper based or electronic and also including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant and to comply with the Northern Health and Social Care Trust policies on Information Governance including (for example) the ICT Security Policy, Data Quality and Data Protection Policy and Records Management Policy and to seek advice if in doubt.

SALARY

2 PA’s per week (as per Consultant or SAS Grade pay scale)

TERMS AND CONDITIONS

HOURS

2 PA’s per week.

Opportunities for flexible working are available for all staff in line with the flexible working policy.

MEDICAL

Appointment will be subject to a successful pre-employment health assessment.

HOLIDAYS

As per Consultant or SAS Terms and Conditions of service

PENSION

The post-holder can participate in the Health Social Care Pension Scheme.

NORTHERN TRUST BENEFITS

You can explore the benefits on offer to you in the Northern Trust by clicking here

WAITING LIST

A waiting list may be compiled for similar fixed term/temporary, full/part time posts which may arise within the next 6 months.

PAY PROTECTION

Legacy Trust Staff who apply for a promotion after 1 April 2011 should be aware that they will lose their legacy protection arrangements and will be entitled to pay protection in accordance with circular HSS (JNF)(1) 2011.

This circular will also apply to legacy staff who are currently in receipt of protection and who move post on promotion.

RELOCATION /REMOVAL EXPENSES

Eligible staff can avail of our attractive relocation / removal package upon request.

CRIMINAL OFFENCES, INVESTIGATION AND CHARGES

Having a criminal record will not necessarily debar you from working with the Trust. This will depend on the nature of the position, together with the circumstances and background of your offences or other information contained on a disclosure certificate. Where it is necessary to obtain an Access NI disclosure the Trust operates in line with the Access NI Code of Practice (www.nidirect.gov.uk/publications/accessni-code-practice).

If you require further information or a copy of the policy on the recruitment of ex-offenders or the policy on the Secure Handling, Use, Storage and Retention of Disclosure Information, please contact the Trust Human Resources Department

CLOSING DATE

Completed application forms should be submitted via www.jobs.hscni.net or returned to Medical Resourcing, Holywell Hospital, 60 Steeple Road, Antrim, BT41 2RJ or medicalandseniorresourcing@northerntrust.hscni.net on or before the closing date.

Canvassing, either directly or indirectly, will be an absolute disqualification.

We will review this Job Description and it may include any other duties and responsibilities we determine in consultation with the jobholder. We do not intend it to be rigid and inflexible but rather to provide guidelines within which the jobholder works.

PERSONNEL SPECIFICATION

Title of Post: Associate Undergraduate Sub-Dean

Notes to applicants

You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.

Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

Volunteering experience may be considered appropriate in particular for roles within the context of direct patient/client care.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Method of Assessment

Qualifications/ Registration

Experience

• NHSCT substantive consultant/SAS Grade.
• 4 years at consultant/SAS Level.
• GMC specialist registration.
• Primary medical or dental qualification.
• PG qualification in Medical Education.

Shortlisting by Application Form

Other

Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criterion will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post

Eligibility

Eligibility to live and work in the UK by intended start date

Pre-employment checks

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities

Skills / Knowledge / Aptitudes

• Educational governance knowledge.
• Knowledge of assessment methods.
• High‑level communication skills.
• Leadership experience.
• Experience working with diverse stakeholders.
• Strong organisational ability.

Interview / Test

Essential Condition

Please note that a letter of support confirming inclusion of this role in your job plan must be signed / submitted by your Clinical Lead or Divisional Medical Director directly to Medical Resourcing at the time of application. Applications that do not include the required letter of approval prior to interview will not be considered, and the candidate will be excluded from the interview process.

Value Based Recruitment

Value Based Recruitment is a process adopted by the Northern Trust to attract and select employees on the basis that their individual values and behaviours align with those of the Trust.

It focuses on the ‘how’ and ‘why’ people do what they do.

Candidates who are short-listed for interview will need to demonstrate at interview that they have the required knowledge, skills, competencies and values to be effective in this new role.

In answering the value based questions you have the opportunity to share examples of when you have demonstrated values relevant to the Northern Trust.