Assistant Service Manager

Job overview

• Support day‑to‑day operational management of Acute Medicine, Medical SDEC and Infectious Diseases, ensuring safe, efficient and patient‑centred service delivery.
• Provide full and flexible administrative support across all service areas, ensuring robust systems and smooth daily operations.
• Maintain efficient and accurate data capture systems to support activity reporting, coding, KPIs and performance monitoring.
• Contribute to delivery of patient‑centred services ensuring high‑quality patient experience and timely access to care.
• Deputise for the Service Manager when required, providing operational leadership and decision‑making support.
• Analyse operational and performance reports and work with SDM/GM to address capacity gaps and service pressures.
• Monitor the patient journey ensuring investigations, results and clinical actions occur in a timely manner to optimise flow.
• Communicate patient‑related information professionally using tact, discretion and Caldicott principles.
• Handle enquiries professionally from patients, relatives, clinicians and external stakeholders.
• Maintain confidentiality in line with Trust policy, Data Protection Act and information governance standards.
• Ensure high organisational standards including timely scanning, record handling and administrative accuracy.

Main duties of the job

• Manage personal workload to meet corporate and personal deadlines.
• Prioritise urgent and important tasks to maintain service continuity.
• Delegate tasks effectively ensuring staff competence and accountability.
• Organise staff briefings and meetings including minute‑taking and shared‑drive storage.
• Support operational and financial performance through monitoring, reporting and escalation.
• Participate in capacity and demand planning across Acute Medicine, SDEC and ID.
• Facilitate collaborative working across clinical and non‑clinical teams.
• Promote shared divisional vision ensuring staff understand and contribute to Trust objectives.
• Build effective MDT partnerships enabling staff to influence service improvement.
• Identify and implement service changes with SDM support.
• Use a problem‑solving approach to address operational challenges.
• Monitor and deliver KPIs including DM01, RTT, LOS and elective activity.
• Analyse activity and outcome data and present findings clearly.
• Monitor Business Intelligence reports including coding, clinic outcomes and discharge summaries.
• Investigate data issues and escalate discrepancies appropriately.
• Interpret national/local data standards and apply them consistently.
• Interpret emergency care pathway data and report findings clearly.

Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.