Assistant Resident Doctor Administrator

Job overview

The post holder will be responsible for the day to day administration of junior doctors’ working within the Women's & Children's Departments. This will include acting as a point of contact for all junior doctors ensuring that the service has adequate cover arrangements in place at all times.

It is expected that the Junior Doctor Administrators post holder will work with the consultants and junior doctors to take a key role in improving working conditions for junior doctors in the Service

Main duties of the job

The main duties of of the role are;

1.1 Establish excellent communication systems with Junior Doctors and  Consultant medical staff. Act as a key point of contact for other clinical and non-clinical staff in relation to Junior Doctor issues and on call cover.

1.2 Co-ordinate and administer all rotas to ensure that appropriate cover arrangements are in place at all times. Check that any leave booked does  not interfere with on call commitments.

1.3 Assist in maintaining an accurate record of junior doctors’  annual leave/ special leave/study leave/sick leave, ensuring appropriate  authorisation is given and highlighting any potential/actual difficulties.

1.4 Ensure sickness absence is recorded accordingly.

1.5 Deliver an Induction plan for new rotations including setting up appropriate access. Ensure base wards are covered adequately with appropriate arrangements and clinic reductions can be made to cover rota commitments.

1.6  Co-ordinate the Directorate induction days for junior medical staff at the start of each rotation.

1.7 Negotiate locum cover with locum nest for sickness absence within the agreed Divisional protocol.

Detailed job description and main responsibilities

1.8 Support the management team in recording accurately and monitor locum expenditure.

1.9 Record and monitor annual leave, sickness and study leave for all Junior Doctors within the Directorate escalating as appropriate any identified concerns.

1.10 Monitor compliance in line with national guidance

1.11 Assist in the necessary arrangements and co-ordinate the  agenda for a monthly workforce meeting’.Take minutes and distribute.  Provide regular feedback on progress with identified issues.

Please refer to the Job Description/Person Specification.