Assistant Administrator

Job overview

We are pleased to advertise a vacancy for a full time, Band 2 Assistant Administrator to work in Sterile Services at Salford.

The post holder will show initiative & carryout their duties safely & competently.

• Respond to telephone enquiries internally & externally.
• Attend & participate in regular staff meetings / huddles.
• Communicate professionally & effectively with SSDU offsite coordinators, service management, senior management, clinicians, and colleagues.
• Ensure a customer friendly service is provided & that a responsive service to the telephone & personal callers is always maintained.
• Handle patient level information & communicate this according to data protection principle.

Analytical and Judgmental Skills

• General clerical duties, as required within the department.
• Data input onto IMS tracking system; internal training provided.

The role will involve Manual Handling.

Main duties of the job

• Assist with input data onto an electronic track & trace tracking system.
• Assist in an efficient and comprehensive loan administration role to theatres.
• Assist on a repair / replacement & yearly maintenance program for surgical equipment.
• Assist with implementing changes within the sterile storerooms.
• Raise a request for a purchase order numbers “as & when” required.
• To manually input the data onto the tracking system for all surgical instruments & instrument sets. (In house training provided)
• Photographing individual instruments & creating check sheets for individual sets in preparation for the sets to be sent to offsite SSDU.
• Send all relevant documentation to SSDU including Manufactures instructions.
• Assist in checking all sets & implants via the companies check sheets.
• Photograph all equipment before & after use.
• Record & report any discrepancies.
• Prepare equipment to be returned to the companies, including decontamination certificates & safe handling for transportation.
• Record & file all documentation.
• Using the recorded unique batch label, remarry the instrument to the instrument set for traceability & completion of set.
• Prepare instrumentation for transport when sending to repairs to companies including decontamination certificates from SSDU & other relevant documentation.
• Assist in maintaining a yearly maintenance program for all surgical power tools.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Applicant requirements

You must have appropriate UK professional registration.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.