Administrator

Job overview

An exciting and rare opportunity has arisen for a motivated and enthusiastic individual to become an Administrator Across both The  Community Rehab Team and Personality and Complex Trauma Service

The successful candidate will play a vital role in ensuring that the day-to-day operations run smoothly whilst meeting challenges head on. We require a highly organised and motivated individual to ensure comprehensive administrative services are provided to support both the clinical and non-clinical team.

The successful applicant will need to be organised, methodical and be willing to develop their role with the needs of the service.

This varied and interesting role would be an ideal opportunity for someone who enjoys working within a busy team and wants to make a real difference to improving our services

To discuss this opportunity in more detail or to arrange an informal visit please contact: Hannah Darrant (Team Manager) on 07966382940 or [email protected]

Main duties of the job

This will include, but is not limited to:

To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers

Identifying and maintaining Training Needs Analysis for the service

Accessing, running and developing reporting tools

Representing the service at appropriate meetings and forums

Diary management

Liaising with internal and external providers

Inputting data accurately

Navigating and updating clinical systems and electronic databases

Supporting meetings, including the arranging, distribution of papers and note / minute taking

Maintaining the services’ shared online workspace

To respond to queries and incoming calls, emails and face to face interactions on a daily basis

To ensure confidentiality is maintained at all times adhering to Trust and national policy regarding same.

Managing own workload, seeking advice when required

Performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing, scanning and faxing in accordance with current trust procedures.

Providing support to the service manager and team, including reports, letters, e-mails and minutes.

To have a thorough working knowledge of electronic systems including e mail, online workspaces, Clinical systems and Datix and to update these systems in a timely and accurate manner where required.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for complete details regarding this post.

When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include:

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• NHS pension scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants

Get in touch today:

Our friendly team is here to answer any questions you may have about our roles. For more information, please contact Hannah Darrant, Clinical Team Manager via email at [email protected]

Applicants must have the right to work in the UK - sponsorship is not available. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.