Administrative Assistant

Job summary

Main duties of the job

You will provide vital support to the Medical Directorate by ensuring the smooth coordination of meetings, tasks and communications. The role includes cancelling and rescheduling meetings when required, managing diary changes effectively, and issuing updated correspondence in a timely manner.

You will support key workstreams within the medical directorate portfolio, liaising with relevant leads to progress actions, meet agreed timescales, and escalate any issues as needed.

The post holder will also ensure all requirements for upcoming meetings and events are completed, including booking rooms, managing calendar invites and circulating papers. General office duties are an essential part of the role and include electronic filing, photocopying, scanning, uploading documents and distributing information. You will manage incoming and outgoing emails, ensuring responses and messages are handled promptly and accurately.

The role requires strong organisational skills and the ability to prioritise a varied workload, raising any conflicts or pressures with the line manager as appropriate. You will be expected to use initiative, respond appropriately to situations and seek guidance when necessary. The post holder will receive and handle enquiries for the team, ensuring information is recorded and passed on accurately. This includes redirecting queries where appropriate and taking clear, concise messages while maintaining tact and professionalism.

Job responsibilities

We may close the advert early, if we receive a sufficient number of applicants, so please apply as soon as possible.

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serve over 1 million people living in Leicester, Leicestershire and Rutland.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups. Details of our benefits, leadership behaviours and other important information can be found in the Information for Applicants, please view the supporting documents. We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy). All jobs will require permission to work in the UK. For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.