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Job requirements
Essential
31 listedRequirements the employer expects applicants to meet.
- Knowledge
Knowledge of a wide range of administrative procedures including finance.
- Knowledge
Understanding of working in a complex organisation.
- Knowledge
Knowledge of databases and how to generate reports.
- Experience
Previous administrative/clerical experience.
- Other Requirements
Flexibility with hours to attend occasional early morning/evening meetings.
- Other Requirements
Speed and accuracy in typing.
- Other Requirements
Accuracy needed for inputting information (e.g. on finance spreadsheet, departmental database).
- Other Requirements
The post holder will be expected to establish, maintain and respect good working relationships and communication with both internal and external organisations, institutions and individuals with whom they come into contact.
- Other Requirements
The post holder will be expected to represent themselves and the service in a professional, courteous and respectful manner at all times.
- Personal Qualities
Able to work effectively as part of a small team.
- Personal Qualities
Able to relate effectively to a wide range of people with good interpersonal skills.
- Personal Qualities
Good interpersonal skills and able to relate effectively to a wide range of people.
- Personal Qualities
Personable, patient, sensitive and flexible.
- Personal Qualities
Willing to learn new skills.
- Personal Qualities
Reliable.
- Personal Qualities
Commitment to principles of equality and diversity.
- Personal Qualities
Commitment to delivering quality services.
- Personal Qualities
Importance of maintaining confidentiality.
- Personal Qualities
Honesty and integrity.
- Skills and Abilities
Competent in word processing, spreadsheet packages and in using databases.
- Skills and Abilities
Competent in word processing (Word 2002 is used in the department), spreadsheet packages (Excel is used in the department) and databases (Datix is used in the department).
- Skills and Abilities
Good written and verbal communication skills.
- Skills and Abilities
Good command of spoken and written English.
- Skills and Abilities
Numerate.
- Skills and Abilities
Able to use own initiative.
- Skills and Abilities
Competent in using other software (such as Access databases and web authoring software).
- Skills and Abilities
Competent in using other software (such as Web authoring software).
- Skills and Abilities
Well organised and able to work on own initiative.
- Skills and Abilities
Able to prioritise and to work on own initiative.
- Qualifications and Training
Must be willing to attend relevant training courses.
- Qualifications and Training
Must be willing to work within the Trust's policies e.g. confidentiality, data protection, health and safety etc.
Desirable
2 listedAdditional qualities the employer would prefer.
- Skills and Abilities
Multi-lingual and/or in British Sign Language would be a bonus.
- Skills and Abilities
Multi-lingual /or in British Sign Language would be a bonus.
Job summary
We are looking for an organised, patient, flexible and efficient person with excellent customer service skills to support us with day to day admin within the Residences Team. The Residences Team looks after doctors on-call rooms, longer term accommodation via tenancy agreements and the Bexley Patient Hotel.
Main duties of the job
The role requires liaising with a wide range of people across LTHT, both in person and via email/phone and beyond, and therefore excellent communication and interpersonal skills are essential. This is a very busy and demanding service, and the successful candidate will be required to use their initiative to prioritise work and meet deadlines. A major part of the role is to prepare long term accommodation between tenants. This involves raising maintenance issues and ordering any new items required. All stock for the properties then needs to be unpacked and the property staged for the next incoming tenant. There is also a requirement to move between sites in addition to responding to daily requests from tenants in our accommodation, therefore you will be required to be mobile and on your feet for some of your day. The post is full time. Working Monday Friday, 8am 4pm with a 30 min lunch break. This will be a challenging role, but for the right person offers an excellent development opportunity. Informal enquiries to gillian.wiggins@nhs.net Shortlisted candidates will be invited to attend an assessment centre, with interviews for those who are successful at this, scheduled for 12th October 2026
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 21 September 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year
- Contract: Fixed term
- Duration: 12 months
- Working pattern: Full-time
- Reference number: 002179
- Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom
Job responsibilities
Interview Date: 12th October 2026
Why you should join our Team
Leeds Teaching Hospitals is one of the largest employers in Leeds, employing over 20,000 staff and providing care to 1.6 million patients every year. The Estates & Facilities Division keep the Trust sites running and manage one of the largest portfolios across the NHS.
Our Residences Dept provides accommodation for clinicians who are on call and for those who require longer term accommodation due to being newly recruited to the Trust. We also manage the Bexley Patient Hotel where Out of Area patients stay whilst receiving out patient treatment.
We are a small team of 3, consisting of one Residences Manager and two Administration Officers.
What you will bring to the role
- Dealing with patients and doctors who require accommodation. This could be via telephone, email or in person.
- Answering email queries regarding all aspects of accommodation.
- To restock houses following departure of a tenant, and preparation for the next clinician who requires accommodation.
- To raise tenancy agreements and eviction documents when required.
- To take payment, and keep records of payments for accommodation.
- To attend meetings with service providers eg Facilities Staff
- To contribute to the production of information for distribution across the Trust including web based information.
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are.
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
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Applying for this NHS job
This advert is for Administration Officer with Leeds Teaching Hospitals NHS Trust in Leeds, England. It is listed as a Band 3 Administrator role. The advertised salary is £25760.00 to £27476.00. The contract type is Fixed-Term. The application deadline is 05 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (21 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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