Administration Officer - Integrated Community Stroke Rehab Team

Job summary

37.5 hours per week - 12 months fixed term

We have an exciting opportunity for an Administration Officer to join our Integrated Community Stroke Rehabilitation Team, including the Early Supported Discharge (ESD) service in Barnsley

The ESD service provides care to patients following a stroke in a community setting. It enables patients to continue their rehabilitation therapy at home, with the same intensity & expertise that they would receive in hospital. The Integrated team allows for Stroke specific therapy to be continued as required for a maximum period of 6 months

The successful candidate will provide a comprehensive secretarial/administrative role to the new Community Stroke Service

You will have the ability to work without direct supervision, be able to communicate effectively, work as part of a team, use initiative & prioritise your workload in order to meet deadlines, maintain & record accurate details & have good organisational skills

Key duties include using electronic patient records (e.g. SystmOne), Microsoft Office, diary and email management, arranging appointments, typing reports and letters, minuting meetings, and general administrative tasks such as ordering, filing, photocopying, and scanning

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

Main duties of the job

As Administration Officer you will:

Be computer literate in Microsoft Office

Have a high level of written & verbal communication skills

Ensure confidentiality at all times

Have the ability to work without direct supervision

Work as part of a team

Use initiative & prioritise your workload in order to meet deadlines

Have good organisational skills

The successful candidate will provide administrative support and key duties include:

Working within Electronic Patient Records (e.g. SystmOne)

Producing documents using Microsoft Office software packages

Dealing with telephone calls and messages and service referrals

Arranging meetings

Arranging appointments and letters

Ordering items via our procurement system

Knowledge of SSNAP would be an advantage

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

• Date posted: 04 June 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Fixed term
• Duration: 12 months
• Working pattern: Full-time, Flexible working
• Reference number: C9378-B2329
• Job locations: Kendray Hospital, Doncaster Road, Barnsley, S Yorkshire, S70 3RD, United Kingdom

Job responsibilities

JOB SUMMARY

Service user contact referred to in this Job description will only apply when working within a clinical area.

The post-holder will:

under the supervison/direction of the Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secreterial/administrative service to clinical/support services, in an efficient and confidential manner.

provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.

may work within clinical environments where conflict resolution may be required.

act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc.

work flexibly to meet the needs of the service.

develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.

work with sensitivity and have a good understanding of the service provision and issues experienced by its users.

prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Administrative Supervisor.

work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times.

use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties.

ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values.

For full details of the role please see the supporting documents attached.