Administration Assistant

NHS Scotland:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for a Bank Administrative Assistants within our Child Health Department based at North Ayrshire Health & Social Care Partnership, Cunninghame House, Friars Croft Irvine KA12 8EE. This post is offered on a fixed-term basis until 18/12/2026.

Hours:

Hours and Shift Pattern:

Position 1 – 2 x 15 hours per week between the hours of 9.00am and 3.00pm to suit the organisational needs. These posts are offered on a fixed term contract from 1.9.26 – 18.12.26.

Position 2 - Ad Hoc hours between the hours of 9.00am and 3.00pm to suit the organisational needs. This post is offered on a bank contract between the months of August and December, and salary will be pro-rata.

UK Driving Licence:

A UK driving licence is essential for this role.

What you will do:

As a member of the Ayrshire Early Years Children & Families Community Nursing Team working within NHS Ayrshire & Arran, you will be committed to providing a good standard of administration duties and data input. These duties will be undertaken within the child health office.

You will provide administration support to the immunisation nursing service to support delivery of a national influenza immunisation programme including maintenance of medical records. You must be willing to travel to any school within Ayrshire & Arran, when cover is required for absence. You must be able to work flexibly to meet the needs of the department and be willing to undertake development of skill and competency as necessary.

For further information on the role please click the link below to view the job description.

Knowledge, training and/or experience required for this post:

Essentially you will possess excellent interpersonal and communications skills as well as being able to work effectively as part of a team, having the ability to take direction and work on your own initiative.

You will be educated to GCSE higher grade or equivalent qualification and/or have equivalent administration experience. Proven numeracy, excellent keyboard and verbal skills as well as a good knowledge of Microsoft Word and Excel packages are essential. Knowledge of the NHS Community Health Index (CHI) would be desirable but not essential.

You must hold a full driving licence, with ability to travel to schools within NHS Ayrshire & Arran..

For further information on the requirements for the role please click the link below to view the person specification

If you want to find out more about the role, please contact Hazel McQueen, Child Health Admin Manager 01294 317262

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on NHS Jobs Scotland.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on NHS Jobs Scotland, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.