Administration Assistant

Job details

• Job reference: 262651
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 30/10/2026
• Job Type: Ambulance Services
• Location: National Headquarters
• Employment type: Fixed-term or Secondment
• Hours Per Week: 36
• Job posted date: 16/10/2026
• Employer (NHS Board): Scottish Ambulance Service
• Department: Business Intelligence

Business Intelligence Administration Assistant

Fixed Term – March 2027

Location- National Headquarters, Gyle Square, Edinburgh

An exciting opportunity has arisen to be part of the information governance team based in National Headquarters.

We are looking for an Administrative Assistant to join the Business Intelligence (BI) team who will provide the leadership team with secretarial and clerical support, managing the coordination and collation of all BI workstream administrative elements including freedom of information, information governance, reporting, planning and communications.

The post holder will be the first point of contact for internal and external contacts to the BI Senior Leadership Team. The post holder will undertake day-to-day administrative duties to enable the leadership team to manage their workflow and focus on their specific portfolios to enable effective implementation and delivery of the team Workplan.

The postholder will need to have Experience of supporting a number of senior managers in a PA capacity and hold a minimum HNC in Business Administration or equivalent SVQ in a business related subject.

This role will require the postholder to work autonomously and pro-actively in all aspects of the role. They will need to be flexible and able to cope with periods of pressure and competing demands. Excellent communication skills and the ability to produce accurate, timely and appropriately concise support are essential.

Artificial Intelligence (AI) - Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

If you wish to discuss the post further, please contact either Katy Barclay on katy.barclay2@nhs.scot, Sarah Sibbald sarah.sibbald@nhs.scot

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

Please note that SAS is NOT licensed to issue certificates of sponsorship under current UK Visas and Immigration (UKVI) regulations. Applicants must have the right to work in the UK without requiring sponsorship to work with us.