Admin Team Lead - Therapies, Dietetics Speech & Language Therapy

Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Job Title: Admin Team Lead - Therapies, Dietetics Speech & Language Therapy

Contract Type: Permanent

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

Main duties of the job

We have an exciting opportunity for a Admin Team Lead to join the team in Therapies, Dietetics Speech & Language Therapy at University Hospital Southampton NHS Foundation Trust.

We are based predominantly at Southampton General Hospital and cover departments at the Royal South Hants Hospital. The post holder will be expected to travel to the Royal South Hants Hospital at least once a month.

Ideally, we are looking for a full time applicant but we are able to offer flexibility with hours over a 5 day working week.

Detailed job description and main responsibilities

The post holder will lead, manage and develop a responsive administrative service for Therapies along with the Dietetic, Speech & Language Therapy Departments.

Ensuring effective and efficient management of resources to achieve and streamlined administrative service and outpatient clinic management.

The postholder will be responsible for the day to day management of the administrative teams. Duties will include staff rostering, annual appraisals, annual leave and sickness management and monitoring ensuring application and adherence to Trust HR policies and procedures.

They will also be responsible for outpatient waiting list and clinic management and relevant income streams.

Main duties of the job The post holder will work closely with the Care Group Operations Manager and will provide expertise in the proactive management of the patient referrals to discharge. The post holder will ensure that the entire pathway is managed smoothly and in line with Trust policies.

We are looking for applicants which can demonstrate experience and knowledge of a range of administrative and organisational policies and management information systems Experience of data quality management Experience of working a pressured busy environment Awareness and understanding of NHS service, waiting list management, clinic templates along with clinic outcoming.

For an overview of the position, please refer to the attached Job Description and Person Specification document. This includes a detailed breakdown of the key responsibilities, role expectations, and the qualifications we are looking for.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.