Admin Supervisor - Community (ELG)

** PLEASE NOTE THIS IS AN INTERNAL VACANCY ONLY OPEN TO CURRENT NHS SCOTLAND STAFF **

OUR VALUES IN ACTION

●Care and Compassion ●Quality and Teamwork ●Dignity and Respect ●Openness, honesty and responsibility

Internal NHS Borders (for 7 days)

P&CS Admin Supervisor- Community (Band 4)

Permanent, 36 hours Base to be confirmed.

Hours to be worked over 5 days per week

An exciting opportunity has arisen to join the Primary & Community Services as part of an existing admin team as a Community Admin Supervisor.

We are looking for enthusiastic and motivated individual who can work flexibly to supervise an admin team of secretaries, receptionists and ward clerks who work in health centres and community hospitals across NHS Borders.

The successful applicant will work with the P&CS Admin Team Lead –Community to oversee processes such as appointment booking, staff training, rostering and absence cover. Supervisor will ensure admin staff feel supported, particularly when dealing with difficult members of the public.

We are keen to hear from people who are organised, approachable and willing to turn their hand to anything. As the Supervisor you have to think on your feet, can confidently communicate and problem solve when required too.

Applicants should possess excellent communication and organisational skills together with a good working knowledge of Microsoft Office, Word, Excel, SSTS, Optima.

Travel across the Borders is required therefore, a full, clean driving licence.

For further information, please contact: Hazel Mitchell (Hazel.mitchell@nhs.scot) or Rob Cleat (Rob.Cleat@nhs.scot)

***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***

As from 1st April 2026 the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form

***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***

*Please note: For part time posts the salary shown will be pro rata*

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

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