Admin Coordinator - Chester Cluster (12m Mat Cover)

Job summary

*This role is on a 12 month FTC covering maternity leave

Are you an experienced Senior Administrator looking for a new challenge?

BPAS is looking for an exceptional Admin Coordinator to join our Chester cluster on a full time basis, 36 hours per week over Monday to Friday. You will ensure the provision of a quality administrative service within the units, & will deputise in the absence of the Treatment Unit Manager for administrative duties to ensure the smooth running of the units.

Please note - this role covers 3 units - Chester, Manchester and Llandudno. Travel is required to all 3 units - mileage is paid.

About You

We're looking for candidates who can demonstrate excellent senior administrative experience, ideally within a healthcare environment but not essential.

You will be an exceptional administrator with knowledge of management techniques including planning & organising, & the motivation of staff. You'll have great IT skills including MS Office packages & bespoke systems, & have excellent attention to detail when dealing with client documentation.

We are looking for:

• Knowledge of clerical procedures including checking documentation, telephone & reception duties
• Supportive towards colleagues & clients & an effective team player
• Good interpersonal & communication skills at all levels of a business including with colleagues, clients & external stakeholders
• Experience of managing a team is desirable

Main duties of the job

• Ensure adequate admin staffing levels with the necessary skills to meet service needs; participating in the recruitment, induction and training of staff.
• Monitor employee performance against agreed quality standards and carry out one to one interviews with staff in order to identify development needs and opportunities.
• Maintain accurate staff records in relation to time sheets, sickness and holidays and input information into the payroll adjustments database.
• To assist in the implementation of procedures to meet Health and Safety legislation, i.e. risk assessments, COSHH etc.
• To liaise with the Lead Nurse(s) to ensure the smooth running of the unit.
• Supervise the completion and transmission of all the necessary client administration in a timely and accurate manner, i.e. the preparation of medical case notes, the completion of forms, discharge information and the patients register.
• Undertake and supervise general office duties such as word processing and spreadsheet systems, handling of daily post, filing and archive systems.

About us

The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.

When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.

Working with us - benefits include:

• 34 days annual leave (including bank holidays)
• Life assurance at 3 salary
• Defined contribution pension scheme
• Access to GP 24/7, 365 days a year
• MyMindPal mental fitness app and 24/7 counselling support
• Online discounts, discounted gym membership, and other lifestyle benefits
• Family-friendly policies to support work-life balance

Safeguarding, Equality & Diversity

BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer-recruitment principles and includes appropriate pre-employment checks.

We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.

Details

• Date posted: 15 October 2026
• Pay scheme: Other
• Salary: £30,682 to £33,264 a year - Depending on skills & experience
• Contract: Fixed term
• Duration: 12 months
• Working pattern: Full-time
• Reference number: B0201-CHECL-AC-36-FT1
• Job locations: B P A S, 2 Canal Street, Chester, CH1 4EJ, United Kingdom, The Orne Unit - Llandudno Hospital, Hospital Road, Llandudno, LL30 1LB, United Kingdom, Trafford Sexual Health Clinic, 74 Princess Road, Urmston, Manchester, M41 5SQ, United Kingdom

Job responsibilities

Further information and a full job description can be found on the right hand side of the page and is available for you to review and download.

Further Information

We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.

If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.

Salary £30,682 to £33,264 per annum - depending on skills and experience. Chester will be your base unit with mileage paid to the other units as per the expenses policy.

Contract 12 month fixed term covering maternity leave

Shift Pattern 36 hours per week | To be worked flexibly across Monday-Friday to meet the needs of the service over the 3 units. More will be discussed at interview.

Locations

• BPAS Chester - Concert House, 2 Canal Street, Chester CH1 4EJ - Base unit
• BPAS Manchester West - Urmston Sexual Health Clinic, Princess Road, Urmston, Manchester M41 5SQ
• BPAS Llandudno - The Orme Unit, Llandudno Hospital, Hospital Road, Llandudno, Conwy LL30 1LB

Apply now Interested in making a difference? Apply today to join our team.

Values & eligibility All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission. Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Application outcome If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.

References & pre-employment checks All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.