Accounts Payable Senior Assistant

Job overview

At Hampshire Hospitals NHS Foundation Trust, patient care is at the heart of everything we do. The Accounts Payable Senior Assistant provides essential support to the Trust’s payables function, ensuring accurate processing, record keeping and reporting of aged creditors.

The post holder will provide comprehensive support to the Accounts Payable Manager and wider team in the delivery of an efficient and effective Accounts Payable service.

The role will focus on processing high volumes of transactions, resolving queries, and maintaining accurate financial records in accordance with Trust policies and procedures. The post holder will work closely with NHS Shared Business Services (SBS), internal stakeholders and suppliers to ensure invoices and payments are processed accurately and in a timely manner.

The successful candidate will be well organised, able to prioritise workload to meet deadlines, and demonstrate strong attention to detail in a high-volume environment.

Main duties of the job

The role involves monitoring key workflows such as non-PO invoices, interface rejections, Oracle holds, and PO matching queues, ensuring issues are identified and resolved within agreed timescales to minimise disruption to supplier payments and financial reporting.

A core responsibility is supporting compliance with the Trust’s No PO No Pay policy, providing guidance to stakeholders, challenging non-compliance, and escalating issues where necessary. The role also involves maintaining strong working relationships with suppliers, internal departments, and SBS, ensuring queries are handled effectively and escalated appropriately. The postholder contributes to process improvement, identifying recurring issues and supporting the implementation of solutions to enhance efficiency and control. They also play an important role in month-end activities, including reviewing GRNI and aged creditors reports, ensuring outstanding items are resolved, and supporting accurate financial reporting. In addition, the role includes monitoring performance against KPIs, supporting audit requirements, maintaining financial controls, and contributing to working capital management. The Senior Assistant supports operational activities within the team, assists management where required, and may provide cover for key responsibilities.

Detailed job description and main responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.