2221 - Team Administrator

Job summary

Interview Date: W/C 23rd or 30th November 2026

This role is a fantastic opportunity for apprentices who are currently studying for NVQ Level 2/3, apprentices should note that the salary would be Agenda for Change Annex 21 trainee rate (75% max of band) until they have completed their apprenticeship.

22.5 hours per week

This is a great opportunity to join a nationally recognised assistive technology team, providing high-quality administrative support to help maintain and develop our specialist services.

Barnsley Assistive Technology provides specialist support for people who have difficulty communicating or controlling equipment around them. This includes communication aids that help people express themselves, and technology that enables people to control things such as their phone, television or other equipment more independently. The service covers Yorkshire and the Humber, and has strong research links with the University of Sheffield.

We are looking for an experienced Administrator to support our busy team. As the first point of contact for many of our clients, including people with communication difficulties, and their relatives, you will handle enquiries professionally and sensitively.

You will be self-motivated, organised and able to prioritise a busy workload. Flexibility and the ability to build strong working relationships across teams are essential. Experience of administrative support, assistive technology and working with disabled people is advantageous.

Main duties of the job

Main Tasks

Act as the first point of contact for the team, dealing with, or referring as appropriate, internal and external enquiries in an efficient and professional manner, verbally and by email, prioritising as required.

Manage and enter data for all client related work into the team information system/ database ensuring accurate records and according to standard procedures.

Process client referral forms according to standard procedures including checking the data, contacting the referrer and entering data accurately.

Co-ordinate and liaise with the internal team, suppliers and contractors around installation, amendments or delivery of equipment, ensuring all relevant paperwork is received, actioned and filed as per procedure.

Manage the office and equipment supplies, including the ordering of items, logging orders, accurately updating the database and maintenance of stock levels.

Use the procurement system to enter orders accurately. Follow up orders to establish their status.

Provide administrative support for members of the Assistive Technology Team in carrying out the teams operations.

About us

Barnsley is a place of real warmth and community spirit. With a proud industrial past, the town offers affordable living, great transport links, rich culture and many green spaces. Barnsley punches above its weight and has recently seen economic growth, substantial regeneration and digital ambition, whilst leading the way in healthcare innovation and employability.

At Barnsley Hospital, we are a close-knit, ambitious team delivering outstanding care in the heart of South Yorkshire. Our aim is to be the best place to work and we have been consistently rated by our people as being amongst the very best Trusts in the country in areas such as compassionate leadership, teamwork and supporting colleague wellbeing.

We offer a friendly working environment where you will be recognised and valued for what you do, led with compassion and integrity and have your career and wellbeing supported.

Barnsley Hospital NHS FT is committed to promoting equality of opportunity and fair treatment to all applicants.

For individuals who require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility.

The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction.

Please note we reserve the right to close positions early

Details

• Date posted: 06 October 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year pro rata
• Contract: Permanent
• Working pattern: Part-time, Flexible working
• Reference number: C9163-2221E-10-2026
• Job locations: Pogmoor Road, Barnsley, South Yorkshire, S75 2EP, United Kingdom

Job responsibilities

Job Description forTeam Administrator

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.