Ward Clerk

Job overview

Please note, at this stage, the role is open only to internal staff (including NHSP and Agency staff currently on placement within our organisation) and staff substantively employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB). Any individual who is at risk of redundancy will be given priority, provided they meet the essential criteria.

Have you ever thought about a career working with teams in a Forensic Mental Health setting?

Would you like to develop your skills, work closely with a multidisciplinary team in a medium secure environment, and gain key skills of resilience, diversity and develop on your own confidence?

We are seeking a Ward Clerk to join our friendly nursing team in an exciting and hard-working administrative role.

If this is a career path for you, then please do apply for our ward clerk vacancy at the Trevor Gibbens Unit, medium secure hospital in Maidstone.

The Trevor Gibbens Unit is a secure hospital that specialises in the assessment and treatment of people with complex mental health conditions. Our patients, both male and female, from the age of 18.

The hospital comprises of 5 wards to support patients in their recovery.

Main duties of the job

• Scanning and uploading documents
• Maintaining filing systems in line with organisations policies and procedures
• Answering telephone calls and emails whilst following protocol and guideline
• Being based on the wards and have the ability to move across all 5 wards to offer support.
• Maintaining the staff photograph boards
• Updating the supervision trees for the wards
• Assisting our nursing team with daily staffing levels and putting shifts out to NHSP
• Keeping staff informed of their training compliance and escalating when necessary
• To assist with the updating of all noticeboards and staff information folders
• To maintain strict confidentiality at all times
• Minuting ward meetings and community ward meetings
• Working with the wards towards CQC and NHSE requirements when necessary
• Admin support for the Ward Manager and nursing team.

Detailed job description and main responsibilities

Please refer to the attached job description for the full details on the responsibilities and person specification