Ward Clerk (XN02)

Job summary

Full-time Ward Clerk role available within our Specialty and Integrated Medicine team.

We are looking for an enthusiastic and motivated individual who can thrive in a fast-paced environment, where no two days are the same. The right candidate will be able to provide excellent administrative support to our wards at St. Jamess University Hospital.

The position offers various shifts across a 7-day period, working opposite to the schedules of other department ward clerks, typically between the hours of 07:00 am and 20:00 pm. There may also be opportunities for cross-covering other wards as and when needed.

The successful candidate will undergo a 3-week supernumerary period during which they will shadow other ward clerks in our team. This time is designed to familiarize you with the systems, understand how different wards operate, and determine the best routine for your role once you are assigned to your own ward.

Main duties of the job

A brief overview of the core duties associated with the ward administration role.

Key responsibilities include:

- Updating the PAS and PPM systems regularly

- Maintaining ward registers

- Handling phone calls and messages from staff, departments, or relatives

- Arranging transport for patients being discharged, transferred, or attending appointments

- Booking follow-up appointments for discharged patients

- Documenting admissions, discharges, and transfers

- Ensuring an adequate stock of supplies and ordering necessary equipment

- Reporting any faults that arise in the ward

- Ensuring processes across the ward are complete within deadline timeframes

Additionally, the role involves supporting the nurse in charge with various administrative tasks to ensure the ward runs smoothly and efficiently.

This includes facilitating the timely movement of patients in line with emergency care standards and being flexible to cover other wards as needed, fostering a positive team atmosphere.

Job responsibilities

Our team is a very large hardworking team that offer support across all our 16 ward that we have within our CSU.

We have 2 admission wards, 1 Infectious diseases ward, one diabetes and endocrine ward, a general medicine aswell as many older peoples medicine base wards with changes happening all the time and new wards opening and expanding within the CSU constantly its makes the team grow bigger and stronger

All our ward clerks work full time, working opposite each other, rearranging their shifts to make sure the ward has a full week cover when one or the other is on annual leave. The atmosphere is the team is brilliant everyone always works with a smile on their face.

Our team is always so welcoming to new starters and always on hand if anybody ever needs any support

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.