Waiting List Co-ordinator

Job overview

This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team.

We are looking for an enthusiastic individual to join our team of Waiting List Coordinators, to actively support the Directorate in the efficient and effective management of the inpatient waiting lists.

The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating the Trust PROUD values.  With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in waiting list management. Previous waiting list coordination experience would be advantageous.  Effective computer skills are essential and experience of using a hospital computer system would also be desirable.

Main duties of the job

To work as part of the OGN team to actively assist the Directorate in the efficient and effective management of the Gynaecology inpatient waiting lists in line with both national and local standards.

The post holder will ensure workload is managed in a timely and accurate manner, efficient planning and scheduling of fully utilised theatre lists, and escalation of any underutilisation or capacity issues.

The post holder will:

Robustly manage a PTL against local and national waiting times in accordance with the Access Policy.

Prepare and attend multidisciplinary planning meetings.

Be responsible for informing Theatre and Anaesthetic Teams of the Theatre list requirements within the Directorate, such as KIT requirements, including bespoke items and products.

Ensuring any cancellations or changes are communicated to appropriate department and persons.

Use appropriate booking processes to facilitate the admission of patients adding, removing and suspending patients to and from the inpatient waiting list.

Be responsible for making sure all relevant information is accurately recorded on Connect, Bed Booking System(s), COO report and any other relevant information system as required by Trust and local processes.

Be responsible for the production of theatre lists using the Connect database ensuring all relevant information is recorded and documented including updating alterations making sure they are accurate and delivered in a timely manner.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.