Unit Clerk (Oncology Day Unit /Oral Chemo Unit)

The role of Unit Clerk has arisen within Nursing for the Oncology Oral Chemo Unit.

This role is on a permanent, part time basis working 20 hours per week.

The role:

• Scanning of Medical Records, all scanning to be backdated and all new patient’s to be scanned onto Meditech.
• Responsible for the coordination of the administrative duties of the unit for patient care/ interventions
• Collaborating with the nursing staff in all patient dealings.
• Maintain patient confidentiality at all times
• Exercise initiative and diplomacy when dealing with patient care issues.
• Work with all unit staff creating an efficient, safe friendly environment for care delivery.
• All administrative duties for the unit.
• Liaise with other departments, including booking of CT scan appointments, liaising with Medical Secretaries/Hospitals with regard to Histology Reports and other relevant information.
• Organise all patient charts for the next day’s treatment in conjunction with Unit Manager and CNS
• Print out all letters from Oncology Admission / Oncology Nurse in preparation for new patient clinic with the CNS
• Liaise with Accounts department to ensure patient’s have health insurance cover prior to commencing treatment or if any further financial queries arise on patient accounts.
• Ensure all patients are pre-registered once they have seen the Consultant to ensure their details are on Meditech.
• Filing of all charts once the treatment is completed on a daily basis.
• Communicate test times to nurses in a timely fashion and record and highlight as they are completed.
• Filing and chart maintenance:
• Photocopying, printing, patient reports, nursing notes, clinical notes, x-rays, sending patient charts to medical records, filing blood reports.
• Maintain daily census and weekly stats to unit manager.
• Prompt discharge of patients off system once discharged
• Transfer, admit and edit patient details as necessary.
• Prepare order entry requests.
• Communication:
• Treat everyone with dignity and respect.
• Operate in accordance with the values of the Galway Clinic. These values include integrity and openness, respect and support, caring and commitment and loyalty to the Clinic.
• Demonstrate a range of listening skills appropriate the context of different patient, visitor and unit situations.
• Order bloods, and deliver specimens to the laboratory
• General office duties including, maintaining office supplies, reporting complaints, assist patients with organising appointments or as requested.

The Candidate:

• 2 years’ experience in a previous administration role, ideally in a healthcare setting
• Excellent computer skills
• Excellent organizational and interpersonal skills
• Demonstrate the initiative, drive and enthusiasm to carry out the role successfully
• Ability to work professionally at all times when dealing with patients, staff and the public
• Be able to multi-task and prioritize effectively. Flexibility is essential.
• Self-motivated, highly organized, able to communicate effectively with a wide range of people

Closing date for receipt of applications is Monday, October 12th 2026 at 4.30 pm

Blackrock Health Galway Clinic is an equal opportunities employer.

Hiring organisation: Blackrock Health Galway Clinic

addressLocality: Galway, Ireland

Country: Ireland

Employment type: parttime