Please note - if enough applicants apply this vacancy may close early.
The postholder will provide a full administration support service.
Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
Main duties of the job
Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable.
To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable.
Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable.
Prioritise own workload to meet varied timescales involved
Set up and maintain administrative systems e.g. filing system, monitoring system to support the service.
Data input onto an electronic system
Produces report from electronic system
Detailed job description and main responsibilities
Attend management meeting, take and produce minutes when required
Undertake specific projects as identified and agreed by the service
Ordering of equipment, vapes and other items
Stock control.
This job description is not exhaustive, but is intended to give an overall picture of the role.
Other duties within the general scope of the post may be required from time to time.
The duties of the post and job description can be reviewed through the agreed process.