NHS Logo

Treating tobacco dependency team administrator

Pennine Care NHS Foundation Trust
This job is closed to applications

Location
Salary
£24,625 - £25,674 PA pro rata
Profession
Administrative and IT
Grade
Band 3
Deadline
25 Jul 2025
Contract Type
18 months (secondment or fixed term post)
Posted Date
11 Jul 2025

Job overview

Please note  - if enough applicants apply this vacancy may close early.

The postholder will provide a full administration support service.

  • Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
  • Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
  • Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.

Main duties of the job

  • Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
  • Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable.
  • To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable.
  • Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
  • Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
  • To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable.
  • Prioritise own workload to meet varied timescales involved
  • Set up and maintain administrative systems e.g. filing system, monitoring system to support the service.
  • Data input onto an electronic system
  • Produces report from electronic system

Detailed job description and main responsibilities

  • Attend management meeting, take and produce minutes when required
  • Undertake specific projects as identified and agreed by the service
  • Ordering of equipment, vapes and other items
  • Stock control.
  • This job description is not exhaustive, but is intended to give an overall picture of the role.
  • Other duties within the general scope of the post may be required from time to time.
  • The duties of the post and job description can be reviewed through the agreed process.