Transactions Officer

Job overview

The effective management of financial transactions is key to ensuring the ongoing financial stability of the Trust. St George’s University Hospitals is offering an exciting opportunity for a Transactions Officer to join our Financial Transactions Team. This Band 4 position will primarily be based in the Employee Contractual Changes team at Jasmine Annex, St George’s Hospital, with potential to work across other Trust sites when needed.

The role will report directly to the Payroll Liaison Manager.

We are seeking a candidate with a background in finance. NHS payroll experience is desirable, but proficiency in ESR is essential. Strong skills in Microsoft Office (Outlook, Excel, and Word) are also required. The ideal candidate will be computer literate, numerate, and have excellent attention to detail, as well as a logical and methodical approach to their work.

Main duties of the job

• To undertake standard changes to staff details within the trust to ensure they are accurate and up to date to allow for prompt payment
• To ensure that trust staff are compliant and are using the correct documentation and processes for completion of data

Detailed job description and main responsibilities

• To maintain an up-to-date knowledge and expert understanding of all payroll processes and procedures, including current terms of service both national and those determined locally, income tax and NI calculations, statutory payments, deductions and earnings attachment orders.
• To ensure maintain an up to date understanding of NHS Pension scheme regulations.
• To process pension opt-outs from the Pension schemes and resolve supplementary employee queries as necessary.
• To support the preparation of reports to Trust committees on payroll and pension related matters.
• To undertake training in other areas of Finance Transactions.
• To maintain departmental filing storage and retrieval systems.
• To be aware of Trust policy and relevant legislation (principally GDPR) with regard to Client confidentiality and to communicate appropriately.
• To manage day to day changes in work load and resources to ensure work is completed in accordance with weekly, monthly and annual payroll timetables.
• To ensure staff complete statutory and Trust training
• To have responsibility for the health, safety and welfare of staff and others and to comply at all times with the requirements of the Health and safety regulations
• To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments
• To work in accordance with the Trust’s policy to eliminate unlawful discrimination and promote good race relations and diversity in the workplace. To positively promote at all times equality of opportunity in service delivery and employment for patients and staff in accordance with the Trust’s policies, to ensure that no person receives less favourable treatment than another on the grounds of sex, martial status, race, religion, creed, colour, nationality, ethnic or national origin, sexual orientation or disability
• To comply with the St George's Health care no smoking policy
• To undertake such duties as may be required from time to time as are consistent with the responsibilities of the grade and the needs of the service
• This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder