Team Administrator/Medical Secretary

Job overview

An exciting opportunity has arisen for an enthusiastic individual to undertake the role of team admin/medical secretary within Clayfields Secure Children's Home.

As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment.  You will be encouraged to identify and implement new office systems where required.

Main duties of the job

The post holder will provide an effective and efficient administrative/secretarial service for the Community Forensic Services.

The team admin/medical secretary will work alongside other members of the administrative team for the Community Forensic Services including some reception cover as required and providing cover for the other admin colleagues.

Detailed job description and main responsibilities

To undertake office duties including diary management and message management, opening & distributing mail, dealing with telephone calls & enquiries, production of documents, typing & audio typing, photocopying, collating documents and electronic filing as well as general administration support services to the department.

The successful candidate will have: •    Strong communication and people skills •    Knowledge of office management and basic administrative processes •    Positive ‘can-do’ attitude •    Good organisational and multi-tasking abilities •    Self-motivated •    Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel).

Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary / skill level is below the minimum required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.