Team Administrator

Job overview

Responsible for team administration across the Duty/Filtering and PMHW teams in Bradford CAMHS.

Closing Date: 19th March 2026

Shortlisting Date: 20th March 2026

Interview Date: 27th March 2026

Main job responsibilities include:

• General Administration • Data Inputting • Clinical Administration within Clinical record systems (appointment booking, record keeping, waiting list maintenance, adding referrals etc.) • Undertake planned and unplanned work activities as assigned by Team Supervisor • General office duties (Letter typing, photocopying, filing, ordering, support with office stock control, scanning, post etc.) • Booking interpreters or booking transport • Effective diary management • Meeting arrangements and support • Dictation / Audio Typing • Copy typing of assessments, reports and letters • Produce high quality documents from written, recorded, dictated material • Support with assigning workflow management activities • Manage own workload and activity so that deadlines are achieved • To support with collecting data System Administration • Using workflow management system prioritising and supporting with coordination of requests • Book rooms across the Trust as requested through the booking system • Using Microsoft Office software as part of daily role • Using Trusts Intranet to support with role • Using Digital Dictation software and maintaining letter templates • General clinical system support (e.g. letter templates, applying rotas, maintaining waiting lists)

Main duties of the job

Customer Service / Communication • Providing telephony service to Trust wide services and ensuring the calls are routed to the relevant service and department • Dealing with telephone and personal enquiries from members of the public and healthcare professionals. Provide non-clinical information and advice to patients and relatives within the boundaries of the role • Undertaking reception and front of house duties at designated sites • Using e-technologies to improve efficient ways of communication • Arranging appointments, interpreters and booking of transport as and when requested by members of the clinical teams. • Be a first point of contact for identified clinical services ensuring professional standards and the appropriate style of communication is deployed depending on the situation.

Detailed job description and main responsibilities

Please read the attached Job description and person specification for more details about this role.

Right to Work in the UK

Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.

Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.

Regrettably, if the role is not eligible for sponsorship under the Trust’s eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.

As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.