Team Administrator - Homeless Health

Job overview

The Homeless Health team at CLCH have an exciting opportunity available for a 3 year, fixed term contract as a Team Administrator.   This role provides essential administrative support to the Homeless Health Service, helping to ensure the smooth and effective delivery of clinical services. The post holder will support the Lead Nurses and Nurse Consultant by managing a range of non-clinical administrative tasks.   As a key member of the Homeless Health Service team, the Service Administrator will be responsible for organising and coordinating administrative systems, including those related to CLCH data reporting. The role involves working collaboratively with colleagues while independently managing day-to-day administrative activities to support service delivery.

Main duties of the job

This role provides administrative support to the Homeless Health Service teams, helping to ensure service needs are met through the effective planning, delivery, and ongoing development of coordinated administrative support.

Key responsibilities include:   •    Managing the wait time portal •    Processing referrals using S1, along with local spreadsheets and data collection systems •    Using eProcurement systems to order items and to submit, manage, and renew Purchase Orders •    Placing orders via NHS Supply Chain, charitable funds, and Personal Health Budgets •    Coordinating Whole Service meetings and providing associated administrative support •    Providing administrative support at health events •    Supporting Lead Nurses with workforce administration by using Allocate to book bank staff, align shifts with attendance data for payroll purposes, and complete weekly finalisation •    Managing the local rota system, including creating annual and monthly rotas, scheduling shifts, and recording team and service meetings •    Organising and coordinating systems related to CLCH and Homeless Health Service data reporting •    Maintaining up-to-date patient caseloads by undertaking system searches and following the Homeless Health Service discharge process •    Ensuring the accuracy and integrity of patient data on electronic patient records, in line with Information Governance requirements and confidentiality guidelines

Detailed job description and main responsibilities

Applicants are expected to present clear and relevant evidence of the competencies and responsibilities detailed in the attached Job Description and Person Specification, together with a demonstrated commitment to the Trust’s values of Accountability, Inclusion, Compassion, and Empowerment.