Team administrator for infection prevention and control

Job overview

Are you a highly organised professional looking to make a tangible difference in healthcare? Join our Infection Prevention and Control (IPC) Service at Oxford Health NHS FT. Our mission is simple but vital: to provide a high-quality service where no person’s health and wellbeing is harmed by preventable infections.

As a Team Administrator, you will be the backbone of our service. You will provide comprehensive administrative and secretarial support to the IPC team, ensuring our clinical staff can focus on keeping patients, visitors, and staff safe.

About You

We are looking for a proactive individual with a "can-do" attitude who thrives in a busy environment.

Essential Requirements:

• Education: Higher Education qualification (A-Level/NVQ III) or equivalent experience in an administrative role.

• IT Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with digital systems.

• Soft Skills: Excellent telephone manner, the ability to work under pressure, and a strong commitment to patient confidentiality.

• Attributes: Exceptional attention to detail and the ability to prioritize a heavy workload without direct supervision.

Main duties of the job

Key Responsibilities

• Team Support: Provide professional administrative assistance, including managing complex diaries for clinical managers and organising team events or study days.
• Meeting Management: Compile agendas, prepare documentation, and take accurate minutes for meetings, ensuring all follow-up actions are completed promptly.
• Information Governance: Maintain high standards of data quality by managing audit and surveillance databases and ensuring sensitive records are stored securely.
• Office Coordination: Handle telephone and email enquiries with sensitivity, manage the team's petty cash, and order stationery through e-procurement systems.
• Communication: Act as a key point of contact for internal and external stakeholders, communicating confidential and sensitive information with a high level of initiative.

Detailed job description and main responsibilities

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.  Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.