Support Medical Secretary

Job overview

We are looking for an organised and motivated individual to join our medical secretary team within the GI Surgery and Physiology department. The department is the specialist tertiary centre for the South West of England receiving referrals from other hospitals to treat complex conditions using cutting edge technology such as robotic surgery. This is an exciting time to join the division of surgery as the elective care centre opens in September providing state of the art operating theatres increasing surgical capacity. This role provides secretarial support to all four GI subspecialties. You’ll be at the centre of a fast-paced, varied environment where no two days are the same, working closely with clinicians and colleagues to make a real difference to patient care.

The administration team is based at the Bristol Royal Infirmary site and the post holder will not be required to work from other trust locations. This role is Monday - Friday with flexible working opportunities available, such as a hybrid working from home schedule, and flexible start times of between 8-9am.  The successful candidate can work from home one day a week once working independently.

We welcome and encourage discussions about the role and visits to the department. Please get in touch with the listed contacts for this role to help you decide whether the job could be suitable for you.

Main duties of the job

The role will include:

• Maintaining accurate filing systems, including receiving incoming post, and scanning patient notes to the PAS
• Supporting the senior secretaries to ensure correspondence is typed and dispatched accurately and efficiently, including independently typing letters when required
• Utilising and maintaining the departmental diagnostic tracker by proactively checking and sorting test reports, passing information on to clinical team, and completing follow up actions as required

If you meet the role requirements, have a positive attitude, a commitment to personal development and service improvement, and want a role that challenges you, then we would encourage you to apply for this post. To give yourself the best chance of being shortlisted, please outline how you meet each of the criteria listed in the person specification.

We may close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Detailed job description and main responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.