Supply Chain Assistant

Job overview

To Provide end to end stock control solution to the Trust in accordance with Trust Procedures

Re-ordering, replenishment and advice on stock holding to service users across the Trust and other organisations which the Trust has a service level agreement.

To provide advice and guidance to end users using e-procurement systems.

To assist in identifying savings and cost reduction opportunities.

To ensure compliance with UK procurement legislation, Trust Standing Financial Instructions and NHS Procurement Guidance

Main duties of the job

To provide an end to end stock control solution to the Trust in accordance with Trust Procedures.

Re-ordering, replenishment and advice on stock holding to service users across the Trust and other organisations which the Trust has a Service Level Agreement.

To provide advice and guidance to end users using e-procurement systems.

To assist in identifying savings and cost reduction opportunities.

To ensure compliance with UK procurement legislation, Trust Standing Financial Instructions and NHS Procurement Guidance.

Detailed job description and main responsibilities

To provide a stock control system , including stock rotation, re-ordering and replenishment service for an agreed range of consumables used by customers and to support end users in accordance with Trust policies.

To provide a first check on the quality of the goods received and to report any obvious damage or discrepancies in accordance with Trust procedures.

To check the accuracy of the supporting documentation of delivered goods.

To receipt goods on e-procurement systems where this is not automated.

To off load deliveries  and restock storage areas to agreed levels within ward departments and central store areas.

Break down cages for collection in line with agreed procedures.

To re-order the agreed range of goods to the predetermined stock levels by utilising the electronic ordering system used within the Trust.

To act as a focal point for service users on issues relating to materials management for goods delivered.

To handle customer enquiries and work with internal and external customers to provide advice and support to their enquiries , ensuring their needs are responded to and met.

To be able to produce  reports and use statistical analysis in order to advise Trust budget holders on annual spend and reporting formally on the implications of supplier and product changes, evaluation of financial and purchasing data.  This will include the evaluation process of 13 weeks usage figures.

To dispose of waste packaging in line with trust waste management policy

Provide a service to customers throughout the Trust and external customers in a timely and convenient manner.

To assist with any specific project work  on behalf of the Supply Chain Team Leader.

Liaise and work with procurement staff and service users

To identify the cost implications of budget pressures to budget holders on a regular basis.

To help develop the service to customers in response to their requirement and changes within the Trust and external markets.

Achieve stakeholder support and sign off to any changes in the service provided.

Work with end users to offer advice on alternative products and or stock solutions.

To achieve sign off on prospective benefits enabling  Trust Stakeholders to contribute to the cost improvement programme.

To develop the service to meet the changing requirements of customers and the external market.

To provide advice to users in respect of the procurement  process, including UK procurement regulations.

To liaise with stakeholder/project and key Trust Departments.

To work closely with the National, Regional Procurement Authorities and NHS  Supply Chain.

To provide full procurement information

Work with Finance staff to ensure recharges and discrepancies are reported in a timely manner and returns are dealt with as directed by NHS Supply Chain or external supliers

Establish budgetary understanding at the commencement of a project and advising budget holders on purchase costs and best value procurement routes.

Responsible for the monitoring and reporting of outcomes incl. savings against forecast.

Maintain effective records at all stages

To be responsible for the production and update of your own personal development plan

Participate in training activities to ensure any changes in technology and work practices are known and understood.

Ensure that the work areas area clean, tidy , safe and secure

To take all reasonable measures to ensure own safety and that of colleagues and visitors in accordance with Trust policies and procedures.

To comply with Manual Handling Regulations, COSHH regulations and the Health and safety at work Act.

To comply with the waste policy of the trust in removal and disposal of discarded packaging.

To carry out any other duties appropriate to the grade as the Supply Chain Manager may allocate from time to time.