Student Coordinator/ Medical School Administrator

Job overview

As a Student Coordinator/Medical School Administrator, you’ll play a vital role in supporting medical students and faculty, coordinating programmes, and ensuring smooth delivery of high-quality education. This is a dynamic position requiring strong organisational skills, attention to detail, and the ability to work independently while collaborating with colleagues across the Trust and UEA.

Our team thrives on PRIDE values – People Focused, Respect, Integrity, Dedication, and Excellence. We’re passionate about creating a supportive, inclusive environment where every member feels valued. You’ll join a friendly, professional team that works hard, celebrates success, and is committed to continuous improvement.

If you’re proactive, resourceful, and eager to make a difference in medical education, this is the team for you. Together, we deliver excellence and shape the future of healthcare.

Main duties of the job

As a Student Coordinator/Medical School Administrator, you’ll manage and organise undergraduate medical education programmes, liaise with UEA and ensure smooth delivery of teaching events. You’ll coordinate student rotations, maintain accurate data, and support faculty with planning and reporting.

Key skills & qualities:

We’re looking for someone highly organised, detail-oriented, and proactive, with excellent communication skills and the ability to work independently. Strong IT skills, experience with databases, and confidence in handling complex schedules are essential. Flexibility, problem-solving, and a professional approach are key to success.

Typical decisions you’ll make:

• Adjusting student timetables to resolve last-minute changes in clinical placements.
• Prioritising tasks when managing multiple programme deadlines and events.
• Deciding how to allocate resources for teaching sessions to ensure curriculum requirements are met.

If you enjoy working in a fast-paced, collaborative environment and want to make a real impact on medical education, this role is for you.

Detailed job description and main responsibilities

• Coordinate and organise the MBBS programmes for the students/doctors joining the Trust. Contact patients inviting them to attend patient structured teaching - Ensuring there are sufficient number of patient volunteers.
• To ensure that all relevant paperwork and authorisations are in place prior to commencement of students.
• The post holder is required to represent the Trust at Health Education England and School Meetings and implement any changes that are required to programmes and reporting. The post holder will support the Director of Clinical Skills and the Programme Directors for the delivery of curriculum mandated by the UEA and respective Schools.
• The post holder will be required to communicate frequently with medical schools, as listed previously, each with specific requirements. Communication is also required with medical students and the key relationships that they will have within the Trust.
• The support for medical students and their rotations will require excellent planning and organisational skills.  There is a requirement for the post holder to attend and represent the Trust at Medical School meetings, implementing any changes that are required supporting the Undergraduate Sub-Dean/DME
• The post holder will be required to analyse data and maintain data sets in order for coherent reporting.
• The post holder will be required to work with the Specialist Tutors within the Trust who hold Education and Training requirements. The work for this support is managed rather than supervised and there is a requirement to work independently.
• The post holder will also need to liaise with technical skills team regarding training/simulation events, inductions etc.
• The post holder will be required to assist with the development and implementation of new policies/procedures/guidelines.
• The post holder must be prepared to travel to meetings and events, as required (any travel costs incurred will be reimbursed)

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please note that this advertised position, which is part of occupation code 3560 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.