Specialist Medicine Business Units PA

Job overview

This is an exciting role for someone wishing to gain experience in a Business Unit and Divisional Management setting and further their career.

Your role will be to work with the Specialist Medicine Business Units Management Teams and at times support the wider Divisional Management Team to provide a professional and comprehensive senior secretarial service ensuring the effectiveness of all communications and organisational systems at all times.

Main duties of the job

You will be responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive PA service.

You will be responsible for managing highly confidential and extremely sensitive information on a regular basis so therefore discretion is required at all times.

You will co-ordinate regular and ad-hoc meetings which include Divisional, Corporate, Business Unit meetings and off-site meetings and supplement with the production of agendas, minutes and action plan including effective minute-taking, transcription and distribution at all meetings, including formal investigations and hearings and diary management.

You will be educated to a good standard of English to O level/GCSE (A-C grade) or equivalent and have the ability to demonstrate both excellent written and verbal communication skills. You will have RSA III /OCR/ECDL qualification or equivalent knowledge and skills, an NVQ III in Business and Administration or equivalent knowledge and skills. A minimum of 2–3 years’ experience working in a secretarial /PA role is desirable.

An advanced level of IT literacy with experience of using a range of IT applications along with the ability to work under pressure and meet strict Trust deadlines is also essential for this role.

Visit to the department is encouraged for shortlisted candidates.

Closing date of applications: 03/07/25

Interview date: 18/07/25

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Following the recent announcement by the Home Office, from 9 April 2025, we will no longer be able to sponsor entry level Band 3 health and care roles https://admin.trac.jobs/documents?vdoc=9239060as they will no longer meet the salary threshold which has been set at a minimum of £25,000.

Home Office announces new immigration policy changes | NHS Employers

Home Office announces new immigration policy changes | NHS Employers

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions