Senior Pharmacy Assistant in Procurement, Automation and Distribution

Job overview

An exciting opportunity has become available to join the pharmacy team at Prince Charles Hospital as a Senior Pharmacy Assistant in Procurement, Automation and Distribution.

Our Pharmacy Assistants are valued members of the Pharmacy team and this role is an opportunity to develop further in the areas of logistics and procurement.

The post holder will work closely with our team of Pharmacy Assistants to  provide an efficient Pharmacy Logistics service providing support to the Senior Pharmacy Technician in Procurement, Automation and Distribution and Deputy Head of Pharmacy, Operational Services Lead to include all aspects of ordering, receipting, stock control and distribution of medicines.

You must possess excellent communication, organizational skills and have experience in a procurement / supply chain management environment.

We are committed to the development of our staff and offer excellent training where you will be supported and encouraged to develop in this role.

Applicants must have or be willing to work towards an NVQ level 2/3 in Pharmacy Service skills / Pharmaceutical Sciences. English and Mathematics GCSE to a level C or above is essential.

We will welcome applications from applicants who wish to work on a fulltime time basis (37.5 hours) or a part time basis (30 hours).

Main duties of the job

The successful post holder will provide support to the Deputy Head of Pharmacy, Operational Services Lead and Senior Pharmacy Technician in Procurement, Automation and Distribution and under their supervision you will be involved in a broad range of activities including all aspects of ordering, receipting, stock control and distribution of medicines. The role will include manual handling and the movement of pharmacy goods within the department.

The successful candidate will also be required to be a trouble-shooter for the automated pharmacy dispensing system being able to identify and resolve faults/problems with the pharmacy robot, evaluating potential causes and solutions and taking appropriate action.

English and/or Welsh speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Accurately goods receive pharmaceuticals checking and matching delivery paperwork, inputting the receipt data onto Wellsky and passing all paper work to Pharmacy Finance Office to enable prompt invoice processing.

Create, review and process orders to nominated suppliers adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.

Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines ensuring that potential and ongoing supply issues are referred to the appropriate staff in order to maintain continuity of supplies.

Oversee the receipt and storage of medicines into the robot, prioritizing loading and identifying and resolving loading issues reporting to the Logistics Management Team where appropriate.

Investigate, follow-up and record any discrepancies with stock received, ensuring that incorrect, inappropriate, or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed

Check expiry and short dated stock records in robot and in Expiry file for items due to expire, removing these items from stock, issuing to waste and requesting reorder if required.

Participate in the induction and training of pharmacy assistants, pre-registration pharmacy technicians and new staff. by explaining and demonstrating duties

To be a first line trouble-shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of Robot users to include basis users and troubleshooters.

Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjusting stock and reporting potential discrepancy problems and provide training in all aspects of Robot / Ward cabinet use, from induction of new staff to training new departmental trouble-shooters.

Further detailed information is available on the main job description.