Senior Medical Secretary - Trauma & Orthopaedics

Job overview

To provide an effective and efficient Senior Medical Secretary role to named Consultants within the  Trauma & Orthopaedic service.

Main duties of the job

An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.

As a team player you will be responsible for providing a full secretarial service to the Trauma & Orthopaedic service within the Division. The post holder will be required to use computerised systems such as Patient Centre (Patient Administration System) Advantis and the Winscribe Digital dictation system.

The successful candidate will have previous secretarial experience and will possess excellent organisation, communication, typing skills and the ability to work in a team environment.

Detailed job description and main responsibilities

Main Duties and Responsibilities

• To provide senior medical secretarial service directly to named Consultants.
• To ensure RTT (18 week pathway) status is recorded accurately and is up to date.

• To collate information for clinical audits if required.

• To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.

• Arranging appointments as required.

• Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.

• To be responsible for and collation of investigation results.

• Responsible for obtaining relevant investigation results from PACS and Intranet result service.

• To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.

• To ensure patient pathways are updated as appropriate.

• To respond to enquiries received from GPs and other Health Personnel, patients and relatives.

• To maintain patient records and track notes electronically in a manner acceptable to the Trust.

• Engage in the use of Evolve and all other electronic patient notes system.

• To observe absolute confidentiality of all information obtained in the course of your work.

• To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.

• To actively participate in the introduction of and use of information technology.

• To cover, as practical, other secretarial team members absences.

• To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.