Senior Medical Secratary

Job overview

To provide an effective and efficient Senior Medical Secretary service to named Consultants within the Medicine Division.  To provide support for the team of Medical Secretaries in order to meet trust targets.

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role is unfortunately not eligible for visa sponsorship under the UK Health and Care Worker/Skilled Worker visa route. This is due to the position not meeting the minimum salary threshold of £41,000 per annum and/or the required skill level set by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have the right to work in the UK.

Main duties of the job

• To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports
• Arranging appointments as required
• Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff
• To be responsible for and collation of investigation results
• To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service
• To ensure patient pathways are updated as appropriate.

Detailed job description and main responsibilities

• To provide a personal assistant and senior medical secretarial service directly to Consultants under the medicine business group.
• To maintain Consultants diaries.
• To collate information for clinical audits if required
• To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports
• Arranging appointments as required
• Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff
• To be responsible for and collation of investigation results
• Responsible for obtaining relevant investigation results from PACS and Intranet result service.
• To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
• To ensure patient pathways are updated as appropriate.
• To respond to enquiries received from GP’s and other Health Personnel, patients and relatives
• To maintain patient records and track notes electronically in a manner acceptable to the Trust
• Engage in the use of Evolve and all other electronic patient notes system
• To observe absolute confidentiality of all information obtained in the course of your work
• To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave
• To actively participate in the introduction of and use of information technology
• To cover, as practical, other secretarial team members absences
• To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.