Senior Analyst - Willow

Job overview

We have an exciting opportunity to join the Willow (Pharmacy) teams as Senior Analyst in the Information Technology Clinical Systems (ITCS) - Inpatient service. This is a unique opportunity to support the continued stabilisation and optimisation of our recently implemented Apollo Programme, which deployed a number of digital solutions across multiple sites and organisation powered by our Epic Electronic Health Record (EHR).

The Willow (Pharmacy) team support and maintain a portfolio of Epic and non-Epic solutions and products that are essential to the smooth running of multiple busy, cutting-edge, highly digitised Pharmacy services across GSTT and KCH.

We are seeking those who have a strong aptitude for digital systems and are natural born problem solvers. You will already hold accreditation in at least one Epic module (preferably Willow). Equally as important to these skills will be your understanding of workflow and processes required in an acute NHS Trust and/or community settings, particularly pharmacy operational and clinical workflows. You must be able to juggle multiple, sometimes conflicting deadlines and maintain strong working relationships across the wider end user community as well as others within the programme team. Experience in project management and/or change management methodologies and techniques would be an advantage.

Main duties of the job

The Senior Analyst (GSTT/KCH) role is a new position that will unify policies, procedures, practices and skilled teams initially across Guy’s and St Thomas’ and King’s College Hospital NHS Trusts.

The successful candidate will work as a team of analysts, supported by an Application Manager and Deputy Application Managers in a fast-paced and innovative setting. Key duties will involve working closely with external stakeholders to review, design, configure, test and deploy workflows and clinical content within Epic. You will support end users with issues and problems, resolving their support tickets in a professional and timely fashion.  There will be opportunities to work on specific optimisation projects, software upgrades and other potential expansion of the portfolio and platform.

**Please note that candidates who do not hold a current Epic certification will be required to undertake and pass an online Epic Sphinx assessment once shortlisted as an interview pre-requisite**

Detailed job description and main responsibilities

As a senior member of the IT Clinical Systems Team the post holder is responsible for delivering and developing a share of the Epic and other software systems’ configuration build and; for supporting non-Epic systems within their team, working with Medical Device Integration (MDI), GSTT, KCH and ITCS technology colleagues and; overseeing the work of the Band 6 Analyst. In particular it will involve:

• Being a link person between the ITCS team, system users and other stakeholders and to help manage and prioritise calls and requests to the team; • Helping to direct careful planning for systems implementation and the roll-out process, taking into account all dependent variables and liaise with all affected teams, staff and departments; • Being a member of the multi-disciplinary configuration team, ensuring a consistent approach to the configuration and integration between the Epic modules and across the wider team; • Managing, co-ordinating and leading the configuration requirements and ensure build is delivered in a timely way. • Being a key member of a designated Configuration and Application team ensuring design integrity • Analysing and suggest ways to improve current workflows and working practices; • Working with the appropriate stakeholders to analyse, negotiate and facilitate agreement for change to high-impact or critical workflows and current working practices, whilst managing expectations and resolving conflicts when necessary; • Assisting with preparation for the testing and upgrading of the system to ensure it is safe, usable, secure and robust; • Work with the clinical systems teams to support complex Epic, and other, software demonstrations and present information on the teams’ progress to the appropriate forums, adapted in a way in which makes it easy for the audience to understand;
• Recording and responding to comments and complaints on the proposed system, resolving complex problems and dealing with unanticipated issues, referring only where necessary; • Actively monitoring the systems on a regular basis for user or system errors or problems, working with the Band 6 Support Analyst; • Participating in regular process review, feedback and system development meetings both within the ITCS team and with external stakeholders;
• To assist in the delivery of the Trust’s EHR system.

Please refer to the attached JD for further details