Senior Administrator

Job overview

• To provide a comprehensive, professional, and confidential administrative and secretarial service to the Community Beds Leads using organisational ability in terms of administrative systems and demonstrating a high level of initiative and motivation.
• To work in a managed rather than supervised environment, responsible for managing and prioritizing own workload.
• To work effectively across the inpatient units, maintaining good communication and information sharing.
• To organise and coordinate meetings for members of the team including liaising with other departments alongside other members of the Administration team.
• To liaise closely with the Service Leads and take appropriate action in their absence for example, giving procedural and non-clinical advice and information to staff and patients including outside agencies and passing matters on.
• To provide effective communication when dealing with the team and outside agencies.
• To participate and contribute to the maintenance, evaluation, and continuing development of the service, including the use of SystemOne

*Proposed interview date: 19th May 2026*

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Main duties of the job

• Answering telephone calls
• Liaising with external providers
• Arranging appointments
• Supporting clinicians in administration tasks
• Working with the clinical systems database System0ne and other systems
• Updating and overseeing databases
• Taking minutes for meetings
• Roster management
• Audits

Detailed job description and main responsibilities

• To provide a comprehensive, professional, and confidential administrative and secretarial service to the Community Beds Leads using organisational ability in terms of administrative systems and demonstrating a high level of initiative and motivation.
• To work in a managed rather than supervised environment, responsible for managing and prioritizing own workload.
• To work effectively across the inpatient units, maintaining good communication and information sharing.
• To organise and coordinate meetings for members of the team including liaising with other departments alongside other members of the Administration team.
• To liaise closely with the Service Leads and take appropriate action in their absence for example, giving procedural and non-clinical advice and information to staff and patients including outside agencies and passing matters on.
• To provide effective communication when dealing with the team and outside agencies.
• To participate and contribute to the maintenance, evaluation, and continuing development of the service, including the use of SystemOne
• Answering telephone calls
• Liaising with external providers
• Arranging appointments
• Supporting clinicians in administration tasks
• Working with the clinical systems database System0ne and other systems
• Updating and overseeing databases
• taking minutes for meetings
• Roster management
• Audits